Administration Officer / Executive Assistant

Job Description

Job Description
Job Purpose:
To provide support to the office of GHoIB by performing relative office management and administrative duties to ensure smooth operations.
Key Accountabilities:
General Administration:

• Manage the complete travel plan itineraries for overseas and local business trips for GHoIB's office including flights, hotels, transport etc bookings, meeting schedules for travels, liaising with countries and RMs, collating briefing notes, travel packs, etc.
• Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction
• Working in collaboration with the Executive Assistant of GHoIB to provide a seamless and efficient support to the office of GHoIB.
• Act as a backup support to the Executive Assistant for GHoIB in their absence
• Responsible for smooth day to day operations of all aspects of department's IT support and general working environment regarding office equipment's. This includes tracking and managing of asset and asset movements
• Undertake all executive support work required by the office of GHoIB to help discharge his duties efficiently and effectively
• Handle end to end Day one readiness tasks for team new joiners, including raising tickets and following up for required hardware & software, peripherals & other eligible services
• Point of contact for enquiries relating to administrative and support matters for GHoIB's office
• Assist with inventory management
• Support with organising meetings, managing guests and visiting clients for the GHoIB office
• Ensuring effective housekeeping of the GHoIB office facilities in accordance with established quality guidelines
• Prepare presentations and supporting documents to support delivery of information required

Policies, Systems, Processes, and Procedures:

• Follow all relevant policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner
• Observe confidentiality procedures and register and track accountable documentation to ensure security and control.

Reporting

• Ensure that any requested reports are prepared in a timely and accurate manner, and meet Group requirements, policies and quality standards.

Qualifications
Minimum Qualification

• Bachelor's degree in Business Administration, Human Resources or any related discipline.

Minimum Experience

• 5 – 8 years relevant experience in a similar role.

Knowledge, Skills, and Attributes:

• Good working experience track record
• Excellent inter-personal and communication skills (both written and oral)
• Excellent planning and organizational skills to meet deadlines at all times
• Well verse with computer related skills and knowledge of other office equipment
• Confident and must have the ability to work without supervision
• Ability to address enquiries.

Job Details

Employment Types:

Full time

Industry:

Banking / Accounting / Financial Services

Function:

Finance & Accounts

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