IT Procurement Specialist
Job Description
JOB DESCRIPTION
Job Description:
- To manage end-to-end procurement related to ITD.
Role Purpose:
Act as Buyer for IT category.
Key Accountabilities of the role
Total Time % each job required yearly
Results Required
IT Procurement & Vendor Management:
- Receives RFQs/RFPs from IT requester, solicits proposals from vendors, vendor communication and negotiation
- Initiate Tender Opening by preparing tender documents (tender inivtation, tender responses, tender opening record), and coordinate with Tendering Committee. Once tenders are opened, deliver the tender documents to the tender owner (Project managers).
- PO creation and issuance to vendors for execution and delivery.
- Coordinator between IT and VMCP for vendor registration, vendor account updation, etc.
- Ensures to maintain proper and intact vendor communcation at all times.
40%
All IT-related procurement requests should be accommodated in atimely manner in order to avoid delay.
All LPOs should be issued as sson as PRs and contracts are approved, and should be sent to vendor as soon as ERP approval is completed to ensure that execution/delivery will be on time.
Proper vendor communication should be well-maintained.
Financial & Contract Approval Management:
- Lead contract drafting, review and execution with internal and external stakeholders.
- Maintains and monitors Contract Database.
- Ensures proper archiving of procurement file.
50%
Contracts will be prepared as per the policy.
Quality Assurance of contracts/agreements.
Document control is in place.
Special Tasks:
- Provide assistance to all internal customers (other categories managed by VMCP), perform other tasks as required (attend meetings, attend VIP calls, prepare reports etc.)
10%
To ensure that good controls are maintained in all department-related functions and ensure that the Department Head is aware of all issues raised within the department.
Job Competencies
1. Handles all day-to-day issues
2. Seen as a leader – credible with juniors, peers and seniors in other departments
3. Shows judgment / self-confidence
4. Shows determination and ability to find solutions / develop effective courses of action
5. Has effective delegation / supervision skills
6. Formulates advice, suggests next steps
Experience Required
– Total Number of Years: Fresh Graduate up to 3 years experciance
Job Details
Employment Types:
Full time
Industry:
Banking / Accounting / Financial Services
Function:
Oil & Gas
Roles:
EPC (Engineering, Procurement and Construction)
