Desk Expeditor

Job Description

Job Description
Job Purpose:
To co-ordinate General Procurement Expediting activities between NPCC and supplier to ensure material purchased are delivered on time
Financial Dimensions:
Capital cost: Nil
Operation Cost: Nil
Salaries & Related cost:
Reporting staff:
Monthly:
Lumpsum:
Daily:
Principal Accountabilities:
Responsible for expediting non project materials, consumables, plant, oilfield, yard & marine equipment and spare parts for its timely delivery.
Obtain Purchase Order receipt/acknowledgement from the supplier upon release of the same.
Initiate an email communication to the supplier and obtain his/her contact details (i.e. email address, office direct land line/fax numbers, mobile number and office address). Update the vendor address contact book.
Secure document/s as per Purchase Order requirement (i.e. drawings, certificates, test report) from the vendor.
Document/s must be submitted to the approving personnel (i.e. end user, document controller) and follow-up his/her approval on the same.
Return back the approved document/s to the supplier and confirm to proceed with manufacturing/expending/delivery of the goods.
Follow up the readiness status of the goods from the vendor.
Gather collection details such as the weight, packing dimension, collection address, contact person, reference number (if any) and inform the Traffic Coordinator about the cargo details/readiness and proceeds shipment as per PO delivery terms.
Closely monitor with Traffic/Custom Coordinator regarding the collection, departure, arrival, duty exemption, custom clearance and delivery of the goods to the NPCC Stores.
Notify the Stores and end user about the delivery of the goods.
If there is a revise delivery schedule obtain end user's acceptance.
Assist the vendor by directing him/her to Finance Department to further follow-up the payment status of his/her invoice.
Assist the Store in expediting the overdue Blanket/Fax Order.
Notify the vendor if there is a Supply Discrepancy Report and resolve with him/her for the wrong/short/overage supplied material.
If the item has been found damaged, notify the freight forwarder about the notice of loss, holding them the responsibility of the damage or raise an insurance claim to Legal Department and obtain credit note.
Get an approval from the end user upon delivery of replacement/balance item/credit note then sent back the SDR to Stores for closure.
In case there is no proper solution, take necessary action towards procedure of writing it off.
Operating Environment:
Communications and working Relationships:
Framework, Boundaries, Decision Making Authority and Responsibility:
Work within a well-structured environment with clear reporting lines and defined accountabilities
Guided by section/Company policies, Integrity Policy & Code of Conduct & HSE standards
Knowledge Skills and Experience:
Bachelor's Degree in Business Administration or related field
5 years experience in material expediting
Good command of written and spoken English
Communication skills
Computer literate

Job Details

Employment Types:

Full time

Industry:

Banking / Accounting / Financial Services

Function:

Admin / Secretarial / Front Office , Sales / Business Development , Retail Chains

Roles:

Front Desk , Business Development Manager

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