Executive Administrative Assistant (UAE National)

15 أكتوبر، 2022

0 5 2 دقائق

Job Description

Job Description :
Key Responsibilities:

Strong ability to manage and handle hectic calendar, organizing meetings across product groups, regions internally and with external clients.
Operate with a sense of urgency & accountability with strong attention to details as you will be responsible for preparing and submitting expenses reports/AMEX reports for all employees in Abu Dhabi through concur
Maintaining familiarity with policies as you will be responsible for 3rd party invoice payments.
Maintaining close partnership with Dubai support functions team for Abu Dhabi rep office related matters.
Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude.
Proactively maintains bankers schedule by planning and scheduling appointments, periodic management meetings, teleconferences.
Strong inter-personal and partnership skills i.e. develop relationships with clients, bankers, product partner.
Strong written and verbal communication skills.
Telephone coverage and excellent telephone etiquette.
Proven tact and good judgment in confidential situations.
Ability to work independently as well as part of a team to ensure that the needs of the business are always met.
Help in preparation of client meetings follow-up documents such as letter writing, call reports, presentations
Understanding and demonstrating good problem-solving skills.
Organising extensive domestic and international travel.
Assist with special events planning and related logistics activities as needed.
Keep contacts and client lists current.
Maintaining familiarity with all policy and technology updates.
Responsible to undertake adhoc tasks related to the smooth running of the office.

Qualifications
Your Background:
These points have been carefully considered as being essential for the role. Your background must accurately reflect all of these for your application to be considered

Strong time management, good prioritization, team player.
Tact and good judgment in confidential situations and the ability to interact with senior management.
Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues.
Proven ability to juggle multiple tasks, strong memory, quick mind and work style and ability to focus and conduct business with minimal errors/misses.
Knowledge of general office procedures (e.g., filing, correspondence, arranging meetings).
Strong PC skills, proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Concur.
Enthusiastic, self-motivated, effective under pressure, and flexible.
Solid organizational and time management skills.
Knowledge of Spreadsheet Tools and Data Management Tools.
Understanding of global organizational structure.
Knowledge of Compliance protocols.