>ADMINISTRATIVE OFFICER, FS6 (Temporary Job Opening)

>ADMINISTRATIVE OFFICER, FS6 (Temporary Job Opening)

Org. Setting and Reporting

This position is located in the Office of the Chief of Mission Support (OCMS) in Amman, supporting the Office of the Special Envoy of the Secretary-General for Yemen (OSESGY) and the United Nations Mission to Support the Hudaydah Agreement (UNMHA). The Administrative Officer will report to the Administrative Officer at the P-4 level based in Amman.

Responsibilities

The Administrative Officer is responsible for effectively and efficiently supporting all administrative matters related to the Office of the CMS, and providing general administrative support to OCMS staff. Within the limits of delegated authority, the Administrative Officer will perform the following duties:
Human Resource Management
• Effectively coordinates with the Human Resources Section actions related to the administration of human resource activities in OCMS, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN Rules and Regulations.
• Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
Budget and Finance
• Takes the lead with respect to the preparation and implementation of the work programme of OCMS, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
• Monitors and reviews the work programme and budget of the OCMS by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinate the production of programme reports.
• Define requirements and work with systems units with respect to improving budget reporting systems and cost-effective utilization of program resources.
• Develop and implement procedures to ensure that accounting and financial management controls are consistent with UN policy and practice.
• Supervise and/or provides guidance on financial administration and management information issues and practices to OCMS colleagues.
• Provides guidance and leadership to more junior staff in OCMS.
General Administration
• Provides oversight on the payment for services related to cost share arrangements with the UN Country Team in Mission duty stations.
• Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
• Act as focal point for Delegation of Authority administration, and recording of exceptions.
• Maintains close communication with the UN Resident Coordinator’s offices on all operational management aspects in Mission duty stations., and coordinates with host governments, related authorities, and external partners; to ensure proper registration of diplomatic and non-diplomatic personnel, and processes privileges and immunities requests;
• Supports initiatives to enhance external coordination and cooperation, and support the Joint Action Plan and Cooperation Protocol between OSESGY/UNMHA and respective partners, as appropriate
• Performs other related work as required.

Competencies

Professionalism: Ability across a broad range of administrative functions, which should include budget/work programme, human resources and database management; Knowledge and ability to apply the Staff Regulations and Rules of the UN Systems; A high degree of commitment to ensure the proper use of the Organization's resources; Ability to put all the above knowledge to work and work independently with a high degree of responsibility; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise, is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary and uses time efficiently.

Education

High school diploma or equivalent is required. Technical or vocational certificate in administrative services, finance, human resources, business administration or personnel management is desirable.

Work Experience

• A minimum of ten years of progressively responsible experience within the United Nations system or the private sector in the field of administrative services, finance, accounting, human resources, audit, or in other related fields, of which three (5) years should have been at a supervisory level is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first level University degree.
• At least two years’ of experience in coordination and liaison with host governmental authorities is required;
• Experience in international operations in a post-conflict environment is desirable.
• At least five years of experience providing strategic administrative advice and support to senior managers, at the Senior level is desirable
• Experience in handling complex organizational issues at the regional and international level is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Arabic is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by informal interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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