Beirut – Senior Procurement Associate (Project Support) SC7
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
– This position is open to qualified Lebanese candidates only.
– Women and persons with disabilities are encouraged to apply
– Only shortlisted applicants will be contacted.
This Vacancy Announcement will close on 25 October 2022 at 11:59 PM Rome Time.
Contract Duration: 12 Months (Renewable based on business need and performance).
Organizational background: The incumbent will report to Procurement National Officer NOB in WFP Lebanon Country Office
Job Purpose: To lead a comprehensive range of procurement support activities, performing research and analysis, and providing recommendations to support the efficient and effective procurement services.
Key Responsibilities (not all-inclusive, nor exhaustive):
Within delegated authority and under the direct supervision of Head of Supply Chain the incumbent will be responsible for the following duties:
- Provide operational coordination and guidance, to support procurement projects and activities following standard processes and contributing to the effective procurement of goods and services.
- Identify, assess and recommend potential suppliers, and ensure necessary data/documents are distributed to support the selection of suppliers, ensuring standard processes are followed.
- Review, amend and prioritize purchasing requests, and provide recommendations to requisitioners, to support the procurement of goods and services, at lowest cost to WFP.
- Contribute to negotiations with new suppliers on terms and conditions of orders, with guidance from a Procurement Officer, in order to obtain the best terms and lowest costs for WFP.
- Review and prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, in order to enable the swift purchase of goods and services.
- Conduct research and analysis on a range of data, and produce substantive reports providing insight and recommendations to Procurement Officers and enabling informed decision-making.
- Design, develop and oversee the maintenance of databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
- Act as an escalation point, liaising with suppliers and providing solutions to complex issues related to delivered goods, using initiative and following process, to ensure timely resolution of problems.
- Work in collaboration with internal counterparts, in order to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
- Manage a team of staff, providing advice, guidance and training, to ensure individual and team objectives are delivered to agreed standards and deadlines.
- Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
- Other as required
Standard Minimum Qualifications:
Education: Completion of secondary school education. University degree in supply chain, business administration, Sciences, Political Science, Development Economics, or other relevant fields is desirable.
Experience: At least seven (7) years of professional relevant experience in Supply chain or any relevant field.
Language: Fluency in both oral and written communication in Arabic and English. Fluency in French is an advantage.
Desired Experiences for entry into the role:
- Experience coordinating with suppliers (e.g. retailers, wholesalers and traders)
- Demonstrated experience coordinating procurement processes with other units/ teams (e.g., logistics)
- Experience with procurement activities (purchasing, vendor research, etc.)
