Executive Secretary

Job Title: Executive Secretary

Job Location: King Abdullah II Industrial Area, Sahab, Jordan

Career Level: Senior

Job Type: Full Time

Years of Experience: 7+ Years

** Females Only

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities:

1. Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
2. Attend meetings and keep minutes
3. Receive and screen phone calls and redirect them when appropriate
4. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
5. Make travel arrangements for executives
6. Handle confidential documents ensuring they remain secure
7. Maintain electronic and paper records ensuring information is organized and easily accessible
8. Conduct research and prepare presentations or reports as assigned

Requirements and Skills:

1. Proven experience as executive secretary or similar administrative role
2. Proficient in MS Office
3. In depth knowledge of office management
4. Familiarity with basic research methods and reporting techniques
5. Excellent organizational and time-management skills
6. Outstanding communication and negotiation abilities
7. Integrity and confidentiality
8. Degree in business administration or relative field

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