Receptionist cum Travel Coordinator (UAE National Only)

Receptionist cum Travel Coordinator (UAE National Only)

الوصف الوظيفي

Please note that this job posting is for UAE National only

POSITION TITLE: Receptionist & Travel Coordinator

DEPARTMENT: Administration

REPORTS TO: P&C Business Partners

JOB PURPOSE:

Contribute to the provision of quality services by providing administrative support in a professional and efficient manner and ensure effective and efficient handling of all administrative activities by communicating and coordinating with internal and external visitors, callers and customers.

KEY ACCOUNTABILITIES

Telephone System:

• Receive, direct and relay telephone messages to the concerned person in a professional manner to reflect a good image of the company
• Monitor international calls and seek approvals from line managers when necessary
• Answer calls within 3 rings by stating name and company name using a friendly voice
• Re-direct calls where necessary to the appropriate extension
• Review and update on a regular basis the staff contact and telephone extension lists.

Reception:

• Greet and welcome visitors to the offices and inform concerned member of their arrival
• Attend to visitors a in terms of food and beverages when requested
• Monitor and ensure that the reception area is kept tidy and projects a business-like image.

Office Supplies:

• Maintain an inventory of office supplies (Stationary, kitchen items…Etc) and monitor its usage
• Properly record all the stationary given to the employees

Report:

• Report any telephone or equipment breakdown immediately to the HR Administration Manager/IT in order to proceed urgently with the necessary repairs or replacement to avoid communication interruption
• Liaise with photocopier machine suppliers for any repair/maintenance job requested by IT department and make sure that cartridges are ordered on time.

Mail Distribution:

• Process and deliver internal and external mail on a daily basis
• Liaise with couriers companies, books, and prepare the Airway bill for outgoing shipments.

Policies and Procedures / HSE:

• Comply with operational procedures and instructions when performing all job tasks and activities
• Comply with relevant safety, quality and environmental control procedures and instructions.

SPAN OF COMMUNICATION:

Internal: All Employees

External: Callers, External visitors, couriers services and stationeries

JOB RELEVANT INFORMATION (BOUNDARIES & DECISION-MAKING AUTHORITY:

Job Holder is responsible for the reception area and for maintaining appropriate stationery and material stock level as per the office manager’s directions

المهارات

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Required Qualification:

• Diploma in Business or HR

Preferred Experience:

• 1 to 2 years of relevant experience as an administrator or receptionist.

Job-Specific Skills:

• Knowledge of telephone etiquette
• Ability to speak English
• Ability to use telephone system appropriately to direct and transfer lines
• Familiarity with office supplies such as fax and copier machines
• Computer Literate

COMPETENCIES:

• Good Communication Skills
• Ability to take messages accurately and pass them on
• Attention to details
• Motivated and positive attitude

تفاصيل الوظيفة

منطقة الوظيفة

دبي, الإمارات العربية المتحدة

قطاع الشركة

التصنيع

طبيعة عمل الشركة

صاحب عمل (القطاع الخاص)

الدور الوظيفي

إدارية

نوع التوظيف

دوام كامل

الراتب الشهري

غير محدد

عدد الوظائف الشاغرة

1

المرشح المفضل

المستوى المهني

مبتدئ الخبرة

عدد سنوات الخبرة

الحد الأدنى: 1 الحد الأقصى: 2

منطقة الإقامة

الإمارات العربية المتحدة

الجنس

أنثى

الجنسية

الإمارات العربية المتحدة

الشهادة

بكالوريوس/ دبلوم عالي

التعليم

Business Administration / HR

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