Information Management Officer SC-8, Dnipro, Ukraine
🚩 Vacancy Announcement n°: 175106
📢 Job Title: Information Management Officer
📌Type of Contract: Service Contract
➡️ Unit / Division: Food Security and Livelihoods Cluster/ WFP Ukraine
📍Duty Station: Dnipro, Ukraine (with a potential to be based in another WFP office)
➡️ Duration: 06 months, renewable
⏰ Closing date: Thursday, 20 October 2022 midnight (Ukraine Time)
About WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, Twitter.
What will you do in this position?
The Food Security and Livelihoods Cluster (FSLC) works with partners and stakeholders to ensure a coordinated and effective food security response in humanitarian crises. In Ukraine the cluster supports the overall operational response the country through the coordination of tracking needs, maintaining data related to partner responses, and managing relationships with all stakeholders engaged on food security programming.
You will perform a range of tasks including collection, analysis, and interpretation of data, as well as interact with partners and prepare a variety of quantitative and qualitative inputs to both regular and ad-hoc reports.
Why work with us?
The war in Ukraine has left an estimated one in three families without enough food, rising to one in two in some areas of the East and South. More than 6 million Ukrainians have been internally displaced and more than 6 million have left the country. Many of those who remain have lost their livelihoods, especially in areas close to the front lines. Millions who fled their homes to the country’s West are preparing for long-term internal displacement. Many who have returned to liberated areas around the capital, Kyiv, are struggling to rebuild their lives, having run out of money or found their homes reduced to rubble.
WFP is quickly scaling up to support 4.7 million people per month inside Ukraine, using a flexible mix of food and cash assistance. We support people wherever they are, including in areas close to the front line.
This is an opportunity for an exciting and challenging Information Management role in a multi-cultural, hardworking, fun and interdisciplinary Food Security and Livelihoods Cluster team. In addition, we offer:
➡️ Meaningful and impactful careers:
Our day-to-day work makes a difference in the lives of the people we serve
➡️ Continuous learning and training:
We provide learning tools for our staff to continually develop their careers
➡️ Multicultural and stimulating work environment:
We encourage gender and cultural diversity to make our teams stronger
Join us to make a difference in Ukraine, watch this video to know more about us!!
How can you make a difference?
- The Information Management Officer supports the FSLC with the collection of data and information required to make programmatic decisions. As such, the incumbent should liaise and communicate with a diverse group of stakeholders and act as a liaison between food security decision makers and technical information management staff.
- Prepare a variety of quantitative and qualitative inputs to both regular and ad-hoc reports. Ensure accurate, timely reporting within the technical area of work (e.g. food assistance programmes, food security assessments, evaluations, reports), highlight trends and ensure consistency of information presented to all stakeholders.
- Support coordination of the cluster meetings, including organizing regular forums, preparing presentations, presenting in meetings as well as taking minutes, as required.
- Provide information management services to the cluster for key decision-making, including managing the FSLC databases. These services will include data collection, cleaning, collation, analysis, and dissemination processes relevant to the needs of the food security and livelihoods.
- Within the specific area of responsibility, prepare a range of reports and data analysis for food assistance needs, resource utilization, programme status, and performance. Highlight trends, ensuring deliverables adhere to corporate standards and quality control.
- Proactively gather information from FSLC partners and other organizations which may be of use to the FSLC for informing decisions.
- Consistent information sharing to and from partners to facilitate project tracking and monitoring, and ultimately result in evidence-based decision making for strategic intervention and improved implementation.
- Organize and manage the data input, initial analysis, and presentation for the FSLC, including setting up the FSLC information management data collection tools in accordance with the country context.
- Collect information for and maintain Who What Where When and How Often (5W) database and derivative products. Identify and utilize secondary data and information resources, as needed.
- Act as a point of contact for resolving various operational queries and problems within a specific area of responsibility. Ensure accurate, timely and consistent recording of data for all inputs.
- Based on collected data, conduct needs and gap identification for the FSLC; facilitating and agreeing benchmarks to enable prioritization within the cluster.
- Support the follow up on the food requests (including management of the database, following up with partners), as needed.
- Develop simple, user-friendly reporting templates for partners and the Government authorities in consultation with FSLC team and other key stakeholders.
- Create, manage, and maintain contact directories and mailing lists of FSLC.
- Perform any other tasks that may be required.
To join us in saving lives, changing lives, you will have for…
Education: Advanced University Degree with emphasis in one or more of the following disciplines: political sciences, international affairs, social sciences, statistics, agriculture, development studies or a field relevant to international development assistance.
Experience: Proven prior experience of working as an information management officer; at least one year of working experience in managing complex tasks (may be public or private sector); experience in food security programmes is an added advantage.
Knowledge & Skills: The position is for a dynamic, agile and creative information management professional. Specifically, we are looking for:
- proven knowledge, abilities and skills in the areas of preparing a variety of quantitative and qualitative information summaries and reports; strong knowledge of and experience in using advanced Excel;
- In-depth knowledge of coordination methods, metrics and reporting systems;
- ability to work in difficult environments, in often stressful time-critical situations; maintenance of contact database; advanced written and communication skills;
- ability to work and learn quickly without need for external follow up, solve problems and proactively anticipate bottlenecks.
- Ability to use data to effectively explain complex matters;
- creative problem-solving skills and strong attention to detail; ability to see patterns and trends in data and pull-out insights;
- strong track record of delivering results in a complex environment; strong organizational and detail-oriented skills; demonstrable ability to work independently and show initiative.
Language: Fluency (level C) in both in English and Ukrainian languages.
Before you apply…
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Ukraine. Qualified female applicants are especially encouraged to apply. CV and cover letter must be submitted in English language.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
