Executive Secretary

3 أكتوبر، 2022

0 4 دقيقة واحدة

Executive Secretary

الوصف الوظيفي

The Executive Secretary is responsible for providing secretarial, clerical and administrative support to CEO in order to ensure that services are provided in an effective and efficient manner.
Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
Coordinates office management activities.
Researches, compiles, assimilate, and prepare confidential and sensitive documents, and brief accordingly.
Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to concerned.
Receives and screens incoming calls and visitors, determines priority matters, and alerts accordingly. Makes referrals to appropriate staff or provides requested information.
Composes letters and memorandums in response to inquiries.
Updates on status of issues before scheduled meetings.
Prepares agenda and collects materials for meetings, speeches, and conferences.
Reviews, proofreads, and edits documents prepared for signature.
Takes and transcribes dictation on technical and confidential matters.
Coordinates and facilitates calendar to arrange appointments, meetings, and conferences.
Recommends actions to be taken on office expenditures such as equipment and supply needs.
Compiles and maintains records, statistical information, and reports.
Establishes and maintains various filing and records management systems.
Makes travel arrangements; prepares itineraries; prepares compiles and maintains travel vouchers and records.

المهارات

Competencies:
MS Office
5 years’ experience in a secretarial
Verbal and written communication skills• Attention to details and confidentiality
Fluent in Arabic and English
Academic: Bachelor's in Business Administration