Finance and Administration Assistant, Makanati USAID, Jordan

Position Description

EnCompass LLC seeks Finance and Administration (F&A) Assistant candidates for a five-year, Makanati | USAID Women Economic Empowerment and Leadership Activity in Jordan. The purpose of Makanati is to contribute to increasing women’s access to waged employment and leadership opportunities in Jordan by improving women’s access to the job market, addressing inequalities and prohibitive social norms and traditions, and enhancing the workforce enabling environment.

The F&A Assistant will report to the Finance and Operations Director and will be responsible for supporting the accounting, finance, invoicing, procurement, and other F&A functions as required by the contract as well as the day-to-day management of the EnCompass project field office located in Jordan. The Finance and Administrative Assistant reviews and processes vendors’ payment, facilitates payment requests, review documents, and report and provide support on monthly financial report. They closely work with procurement, finance, and field based program staffs. The position requires utilization of the appropriate systems and following proper accounting procedures to disburse, account for, and report usage of funds. S/he will work directly with the Finance and Operations Director to ensure full compliance in accordance with USAID rules and regulations, functioning of financial processes as well as maintaining internal controls for all activities.

This position will be full-time staff and based in Amman, Jordan.

Position Duties and Responsibilities

Essential functions:

• Prepare payment vouchers in support of payments for project activities and suppliers invoices confirming such payments are: in accordance with procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and tracking code and project code.
• Works closely with the Director of Finance and Administration, the Home Office Contracts team, and the Project Operations and Management function to manage all procurements, and ensure procurement processes are being followed and are compliant with donor expectations, rules and regulations, and EnCompass internal policies (EnCompass Procurement Policy)
• Organizes and documents personnel and financial data to include: preparing documentation required to hire consultants, preparing labor agreements and consultant contracts, securing approval of COP and other required approvals
• Tracks all the expenses of field activities and make sure the expenses are in the budget.
• Prepare monthly cash flow based on the activities projected in the work plan
• Arrange travel, including transportation, lodging, visas, and other necessary preparations for visiting staff and traveling team members.
• Organize project activities as assigned (e.g., maintaining up to date participant lists, drafting communications, sending welcome letters, responding to questions, etc.)
• Process staff travel advances and expense reports, consultant’s payment and other related costs.
• Disperse payments for project activities, consultants’ payment and other related costs.
• Process checks and bank transfers to vendors and employees
• Accounting/keep track of expenses and other financial transactions, mainly involving expense entry, tracking and record keeping.
• Provide support to the Finance and Operations Director in compiling and submission of the monthly financial reports package.
• Support collection and filing for logistics (accommodations, transport, vehicles) invoices, receipts and payments.

• Engage fully as a member of the EnCompass staff team, including participating in staff meetings and other EnCompass events, and providing administrative support to other team members as needed
• Other duties as assigned

Position Requirements

Qualifications

Academic Qualifications

• Bachelor’s degree in accounting, finance, management, business administration or similar field

Experience and Skills

• Minimum of four (4) years of experience working on donor-funded projects in a related role and working experience in accounting and/or financial field.

• Proficient in US Government procurement, human resources, and financial reporting processes and requirements highly preferred
• Previous experience working in USAID-funded programs preferred
• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel
• Excellent knowledge of accounting systems e.g., QuickBooks
• Ability to multi-task & work well with others.

• Ability to listen and communicate well both verbally and in writing
• Ability to work independently

• Attention to detail and accuracy
• Familiarity of USAID/Jordan Mission preferred
• Superior skills in English, both written and verbal, required. Fluency in Arabic, required.
• Jordanian citizens are strongly encouraged to apply

How to Apply

Please submit CV and cover letter and complete the application at https://app.ismartrecruit.com/jobDescription?x=E7pZW5jb21wYXNzd29ybGQuY29tXzYyNV9QUk9NT1RFVVJMX2VuQ9e

EnCompass LLC is a progressive Equal Opportunity Employer. We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. EnCompass also does not tolerate retaliation against individuals who report discrimination or harassment. Our continuing commitment to the principle of Equal Opportunity Employment for all means all employment decisions are based only on the job requirements, the candidate’s qualifications, and the needs of EnCompass as a business—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work.

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