Executive Administrative Assistant

30 سبتمبر، 2022

0 3 2 دقائق

الوصف الوظيفي

Job Description
Responsibilities:

Supervise the coordination of a complex calendar for the General Manager.
Meet and greet General Manager Clients and Visitors.
Prepare correspondence, reports, and materials for publications and presentations.
Organize the planning of trade shows, conventions and seminars; handle booking of location.
Answer, screen and forward incoming phone calls.
Setup accommodation arrangements for company foreign visitors.
Determine the nature of each meeting or appointment and ensure materials and support data are provided.
Organises and attends Board meetings (OGM & EGM), create, transcribe, and distribute meeting agendas and minutes.
Follows-up on Board actions taken and notifies appropriate parties; drafts Board resolutions for review and approval.
Collaborate with printers on the design and printing of logo changes, letterhead, envelopes, business cards, literature, presentation folders and product lines inserts & settle rate & agreement.
Responsible for create new deal with suppliers; ordering and maintaining office stationary, forms, and equipment.
Liaise with Travel Services to setup deals and agreements.
Manage all travel issues such as hotels agreements, ticketing, car rentals, leisure holidays, by negotiating rate & signed contracts.
Assist out-of-town candidates with travel, hotel and car service arrangements.
Execute word processing projects, including large-scale mailings, correspondence, and manuals.
Organize the process of preparing tenders.
Follow up with staff members on assigned tasks and keep the General Manager updated till such tasks have been fully executed.
Manage the General Manager's office to ensure confidentiality and integrity is maintained at all times
Handle all translation of official documents from English to Arabic and vice versa.

Requirments:

English and Arabic language proficiency in writing and speaking. French Language knowledge is preferred.
Communication skills (internal/external network of contacts)
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Bachelor's degree required
5+ years of related experience required in working in an executive assistant role supporting C-Level executives or in managerial position.
Ability to prioritize and meet deadlines Keep information confidential.

Worker TypeEmployee
Job TypeRegular

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