Programme Assistant (NGO & Partnership & FLA Payments) SC5

29 سبتمبر، 2022

0 33 4 دقائق

الوصف الوظيفي

ORGANIZATIONAL CONTEXT

The job holders typically report to Programme Associate /Programme Policy Officer or the designate.

At this level, job holders are responsible for the completion of a range of specialized and/or standardized processes and activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. They work under minimum supervision, perform basic analyses and compile reports to support information consistency and smooth implementation of programmes/projects, facilitate proper implementation of the Field Level Agreements with Cooperating partners.

JOB PURPOSE

To perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of assistance packages.

KEY ACCOUNTABILITIES

Provide programme support:

Within the specific area of responsibility, compile data and support analysis and preparation of reports (e.g. resource utilization, programme status, performance) in order to support operational decision-making.
Work and exchange information with internal counterparts to support effective collaboration, implementation, and monitoring of ongoing project activities.
Support communication and activities with local partners, agencies, NGOs and government institutions.
Act as a point of contact for resolution of general operational queries, requesting assistance where necessary.
Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

KEY ACCOUNTABILITIES ( Cont)

Act as a focal point in the FLA payment:

Responsible to follow up with the Cooperating Partners to receive the claim package.
Upon submission, compare the paper receipts with the excel sheet and ensure they match.
Check and confirm all the receipts listed in the excel sheet belong to the reporting months.
Review the excel sheet to ensure the budget line categories are correct, including any over expenditure of the budget line and ask for explanation/justification as required.
Follow up on Budget tracking sheets with the partners, paying attention to abnormalities.
Calculate the amount payable for HoFO approval,
Prepare the Payment Request Form (PRF), sign, and get HoFO signature.
Keep track and monitor CP's FLA expenditure and inform the CP as required.
If case of any adjustment between the budget lines, keep formal record of which lines increased and which lines decreased, facilitate reallocation requests, reflect it along with justifications through Note for the record, facilitate approve of CO and ensure compliance with budget amount under FLA.
Keep CO PU and Partnership section informed about any amendment made or to be made to the budget lines.

KEY ACCOUNTABILITIES (Cont)

Check the CPDR and confirm with HoFO if the deduction should be made. If case of deduction, calculate the commodity losses and prepare NFR to document changes.
Keep the CP informed about the payment process based on the CO payment update. Follow up with them to ensure they received the wire transfer.
In case of wire transfer delays, follow up with the CO Finance to get the wire transfer status.
Compare the quarterly financial report with the monthly tracking sheet, and undertake quarterly reconciliation as required, responsible for administrative documentation and record-keeping, to facilitate timely payment of partners, timely review, reconciliation, and submission of monthly distribution reports.
Perform annual financial reconciliation as required.
Provide guidance, training, and oversight to CPS related to CPDRs, monthly reporting, operation data updates.
Support the implementation of WFP’s partnership – CP selection and performance evaluation exercise, oversight, and other missions, administering related tools and reports.
Support capacity strengthening initiatives of cooperating partners.
Support the scale-up of WFP interventions and partnerships, if and when required.
Perform other duties as required

الوصف الوظيفي

المهارات

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language:Fluent (level C) English, Turkish and Arabic in both oral and written communication.

Experience:

At least 4 or more years of relevant work experience.
Experience with managing project budgets.
Experience and proficiency with data visualization tools to present programme implementation progress.

Knowledge & Skills:

Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.).
Has contributed to implementation of programs.
Has observed or assisted with policy discussions.

FUNCTIONAL CAPABILITIES

Programme Lifecycle & Food Assistance Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring.

Transfer Modalities (Food, Cash, Vouchers) Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.

Knowledge of Specialized AreasUnderstands basic technical concepts and data and their relevance to food assistance programmes.

Emergency Programming Displays capacity to provide inputs into the development, implementation and realignment of high-quality emergency programmes.

Strategic Policy Engagement w/Government Understands and applies basic principles of engagement with government counterparts at the national or local level.

CONTRACT TYPE AND DURATION

Eligibility: Turkish nationals or those holding a valid Turkish residency permit.

Type of Contract: Service Contract (SC5)

Contract Duration: 12 Months

Duty Station: Gaziantep, Turkey

Number of employees required: 1

TERMS AND CONDITIONS

Only candidates who are short-listed will be contacted and will be invited to the next stage of the selection process.
Applications and CV in PDF format must be submitted online with:

English language only
Indicate exact Positions Title
All your job responsibilities, experience (start and end date of employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
Company/Organization name and scope of work of the organization
Contract type: part-time, full-time, volunteer, or freelancer

Proof of your experience will be required in the final stage of recruitment.
Candidates must get an auto confirmation email once application is submitted.
By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.