Event Specialist

Event Specialist

الوصف الوظيفي

Event Specialist
CAROUSEL_PARAGRAPH

New Cairo, Egypt

R&D

2206079552W
Pharmaceuticals
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Job Description
Johnson & Johnson is recruiting for an Event Specialist located in
Cairo, Egypt.
Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 125 years. We embrace research and science — bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.
Thriving on a diverse company culture, celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer. And our culture is interconnected by the shared values of Our Credo. It’s a culture that celebrates diversity and diverse perspectives. It helps employees achieve an effective mix between work and home life and supports their efforts to have a positive impact on their communities.
Role Summary:
The Event specialist, reporting to the medical education manager, is to implement and execute local, national, and regional medical education programs, sales and Marketing.
Duties and Responsibilities:
1- Ensure the completion of medical education event files
by seeking needed documents from medical team & other possible external agents.

Interact with Medical, sales and marketing team on a continuous basis regarding Medical Events to share information and come out with the best solutions whenever issues are raised.

Make sure that all needed documents like reply to forms, certificates of attendance and tickets are in place & cross-checked managing deadlines with a sense of urgency and accuracy.

Make follow up to get missing documents.

Coordinate with AMEX/travel coordinator to ensure compliant execution of logistics for HCP’s in Medical Education events.
2- Work on iCONNECT for financial reconciliation of delegates’ expenses to sales, medical and marketing events.

Maintain & cross-check doctor’s database.

Extract the necessary data required for compliance.

Work closely with Finance/ PO HUB to ensure completed financial documents/debit notes.
3- Event Management:

Handling the Event Requests Logistics required (Quotations, offers, budget. Etc)

Working on Negotiation and Best Alternatives offers gained

Following up all the updates required and making sure to get the best and more convenient options that would match our compliance rules

Work in partnership with the HCBI community to ensure optimal compliance in Medical Education Processes & properly implement them.

Support to insure pre & post event management on iCONNECT.
4- Keep MedEd Department Audit ready in terms of compliant files & soft record keeping

Support and Ensure implementation of Therapeutic Area Steering Committee for Med Ed plans (MESC)
5- Comply with local laws & HCBI guidelines
, Foreign Corrupt Practices Act (FCPA), Policy on Business Conduct (PBC) and Clinical Trial Conduct (CTC)
6- Work on Monthly updates follow regarding the company Event Calendar,
making sure that all updates are reflected correctly on our budget.
7- Work on implanting a “Work-Flow Process Chart”,
that would support in providing a clear vision for the roles and responsibility in the best suitable time frame that guarantee the success of any event in its pre & post management level
8- Work on ICD System (International Contract Database),
ensure the full cycle management of a contract, following up on the contract obligations and making sure that all appropriate measures are taken in regard to a contract.

View and search for contracts.

Extract the necessary reports.

Create and Make changes to a Contract Record

Create and maintain contracting parties.

Handle update requests submitted for contracts

Processing the E-Signature and Termination of Contracts
9
– Work on HPR System (Healthcare Payment Review),
that allow public disclosure of Transfer of Value to individual Healthcare Professionals and Healthcare Organizations as required by the EFPIA code.

Manage HCP & HCO payment request & process flow with embedded HCC checkpoints.

Capture all value transactions towards HCP’s & HCO’s

Provide reports as required for disclosure obligations as per EFPIA code on Disclosure of Transfer of Value from pharmaceutical companies (directly or through a third party) to individual Healthcare Professionals and Healthcare Organizations.
10- Work on Qlikview System,

Every year on the freeze date, the data is Freezed in HPR for the previous year.

Loading HPR data dump (source for data from
current
year) into a seperate database to create the Transparency Download Report (source for data from
previous
year(s) ) to create the Public Website Based on the source information from Transparency
11- Work on the E-Market Place System (eMP),
on which we create the PO (Purchase Orders) that covers the Quotation of all types of services provided as it si considered a guarantee for the supplier to start and implement the services requested and have it later paid later via Invoices uploaded on J&J Payable system.

Responsible to Create the PO and follow up it’s approval process

Make sure suppliers have received their copies to allow the initiation of the service

Request the GR (Good Receipts) that approves the acceptance of gaining the service requested successfully

Finalizing the PO after the service achievement

Registration of NEW Commercial Suppliers
12- Work on the SAP NetWeaver Portal (Lynx),
that provides the common processes, technology and organization framework to enable timely, fact-based decision making and efficient management of financial information in support of the Finance Global Strategic Plan.

On which I can manage the follow up required for payments related to Suppliers (Commercial / Non – Commercial)

Registration of Non-Commercial Supplier

Submitting updates on Non- Commercial Suppliers profiles related to (Legal Entity Connectivity, Bank Details updates…etc)

Gathering the required Information related to either Commercial or Non – Commercial Suppliers

*Compliance Responsibilities

Ensure safety reporting requirements (timely AE/PQC reporting) as set out in company policies and SOPs (Standard Operating Procedures) are met and, where applicable, appropriately managed when planning projects, developing materials, executing projects and contracting vendors

Ensure HCC and legal requirements (Fair Market Value, Transfer of Value rules, Promotional Materials rules) are fully understood, appropriately managed and, where applicable, complied when planning projects, developing materials, executing projects and contracting vendors

Ensure inspection readiness with respect to personal training compliance, and availability of recent CV and individualized Job Description
Qualifications
Experience required:

B.A. Degree in Business Administration/travel or related fields required.

Minimum 2 years of experince.

Proficiency in operating PC and in using Microsoft Word, Excel and PowerPoint.

Ability to plan and prioritize own work and meeting deadlines.

Confident communication skills, both verbal and written.

Strong interpersonal skills to deal with sensitive issues.

Results oriented, energetic, self-motivated and pro-active attitude.

Flexibility, adaptability and strong organization skills.

Personal integrity and honesty.

Ability to work under stress.

Role located in Egypt

Travel requirement: 10-20% of time to cover countries in GCC
Leadership Behaviors Required

LIVE OUR CREDO:

* Puts the needs of Our Credo stakeholders first, pursues the highest standards of quality, safety, compliance & ethics a

الوصف الوظيفي

تفاصيل الوظيفة

منطقة الوظيفة

مصر

قطاع الشركة

خدمات الدعم التجاري الأخرى

طبيعة عمل الشركة

غير محدد

نوع التوظيف

غير محدد

الراتب الشهري

غير محدد

عدد الوظائف الشاغرة

غير محدد

تفاصيل الوظيفة