DC Finance Supervisor

29 سبتمبر، 2022

0 6 3 دقائق

الوصف الوظيفي

Overview Lead DC finance team of 3 to 5 comprising of accountants and cashiers. Own and sustain ground level controls of Sales to Collection (S2C) and inventory in the assigned region. Effective implementation of GCS. Ensure timely closing of the day and month. Work effectively with regional Sales, Logistics and HR team. Responsibilities Coordinate with Finance Shared Service Centre and ensure daily, weekly and monthly back office transactions are complete as per service levels Achieve target KPI’s set for completion of scanning and daily transactions Review KPI’s and discuss with regional team then follow through effectively for positive results and review for sustainability. Hands on approach with peers. Collaborate and work proactively with peers to achieve common business objectives and reach optimized status for the Pro-actively share insights with the regional teams to achieve common goals and sustain the “win- win” Meet with the regional teams (Sales/HR/Logistics) and have action oriented progress review and follow up on a monthly basis. Review status with CAM on a monthly basis with effective follow up action resolution process. Train new recruits, set objectives, identify potential candidates and recommend for Ensure compliance of P&P in the Demonstrate knowledge of GCS – Achieve 90% + GCS test Achieve Monthly DTS salesman confirmation and quarterly customers balance confirmation. Resolve all variances on time. Ensure timely closing and adhere to reporting. Collections are deposited and reviewed daily. (SFOTCFIARMK06). Review daily cash reconciliation. Review monthly Bank Reconciliation and ensure to clear reconciliation item if any. Monthly inventory verifications & reconciliation for DC, Vans and stockiest locations. Conduct market visits as appropriate. Visit stockers, Hybrid DC’s and Distributors as per the policy to ensure 100% compliance. Report and escalate any associated risks preceding such visits. Action all items that needs to be actioned on time. Sales cut off procedures are performed and assured that recorded AR is accurate. (SFOTCSDBLMK14). Report if invoice confirmation process is not followed, team up with the sales team to educate and facilitate to ensure the process is diligently followed Review credit/debit notes received from sales team prior sending to Monthly meeting with regional sales management to discuss the aging, DTS variance report, route visit etc. and any concerns with reference to the Liaison with sales team to evaluate and flag specific delinquent customers or salesmen and report the specific provision Approve sales return valid, stales/damage in-line with SSFL policy. Track stales & damage budget and review with CAM, Regional Sales Manager and HO finance. Asses market status and provide feedback to Revenue Analyst for further Propose for disposal, follow up for approval. Verify and record evidence of Preparation of monthly JV and adjustment Maintain a well-documented archival Review CCPF and ensure proper reasoning and comments are incorporated prior to sending to HO. If not reject to get the correct narrations updated. Approve or reject CCPF on its merit as empowered Review customer credit limits and status as appropriate to maintain the right limits as per Support and facilitate Credit Controller and AR Supervisor on all relevant Key Accounts that needs attention in the area through to resolutions Participate in monthly credit committee meeting and follow through for actions Receive sales targets on time. Review sales commission and submit to Shared Services Centre for payment Review and approve all expenses related to the Sound control over the petty Weekly credit review and customer management meet and discuss with sales Monthly review of all customers and asses recoverability, for customers who qualify for specific provision align with CAM and Credit Controller to initiate specific provision request Evaluate and flag specific delinquent customers and salesmen. Team up with Customer Accounts Manager and Credit Controller to action such items on a timely and diligent Review Fidelity Risk on a quarterly basis and update the credit controller Implement the returned cheques policy for customer who submit invalid cheques Review and discuss with Revenue Analyst the LTA and merchandizing Quarterly merchandizing application and review for completeness with Revenue Preparation of monthly JV and adjustment Maintain a well-documented archival Effective implementation of documents Act as the backup settlement head as per the business continuity plan Implement and follow the SSFL procedure for stocker closures and transfers Effective execution of Control Understand the objective of the control – Ongoing Document the test script attributes for effective execution of the control – As necessary Evaluate the effectiveness of the control through testing – Quarterly/As necessary Qualifications Achieve 90% + GCS consistently. Timely month end closing and green status for Minimum Bad Debts exposure with no overdue Exceed regional KPI’s for DSO, BDP, SDV, Aging% and stales %. 100% Quarterly confirmations for all Highly motivated finance Add value via effective business partnering with Peers and play a key role in Regional Decision Making Pertaining to Effective execution of Control o Test Script – completed and signed Evidential Audit Trail – maintained for third party review