Project assistant

28 سبتمبر، 2022

0 4 3 دقائق

Project assistant

الوصف الوظيفي

.Role Tile: Project Assistant

Location: Manama -Bahrain
Contract type:(Grade H – Non-Permeant contract until 15 March 2023)
Closing date and time:30 September 2022

About us:

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500

Role purpose:

To maximise the impact of our programmes and projects by effectively coordinating the delivery of education projects, ensuring that our programmes and projects are delivered to high-quality standards and with maximum effectiveness and efficiency.

Maintain and manage relationships with our stakeholders and comply with British Council policies and procedures, including financial admin, reporting, data collection and operational project delivery.

Main accountabilities:

Programmes, Services and Products:

Assisting the project managers in the effective and efficient delivery of regional & local programmes and projects.
Assisting in the monitoring and evaluation of our events’ quality and outcomes and disseminating lessons learned to enable teams to repeat successes and improve the quality of future events
Providing support in carrying out the evaluation (including scorecard storyboard) of programmes and events based on agreed standards and methodology
Preparing reports to agreed templates and time scales and sharing with team members/stakeholders

Events Administration:

Assisting the Project Manager(s) in the organisation of events logistics and arrangements
Attending all events and ensuring a smooth delivery in the ground.
Updating the events pages on the British Council website and promoting events on both British Council website and social media.
Effectively using the press and various digital platforms and social media channels to ensure maximum impact for projects.
Writing formal letters in Arabic and in English and translating documents on occasion.
Arranging travel itineraries, visas, flights and accommodation for project participants in Saudi and overseas.
Demonstrating strong ownership of the projects for which he/she is responsible

Monitoring and Evaluation:

Assisting in monitoring and evaluating the quality of events and their outcomes, and disseminating lessons learned.
Compiling the Scorecard Storyboard data (REF) and ensuring the data accurately reflects reach and impact and that projects are on track to meet targets.
Acting on lessons learnt and improving the quality of events and their outcomes.

Networks and Relationships:

Accurately keeping records and maintaining different contacts databases and mailing lists
Handling invitations and RSVP processes as required.
Introducing all new stakeholders and contacts to the line managers.
Developing excellent relationships with current partners.
Build new networks of influencers relevant to British Council programmes and objectives.

Resources:

Maintaining various spreadsheets and projects documentation in an organised and systematic manner.
Selecting suppliers in line with the British Council procurement policy, ensuring value-for-money and maintaining a database of suppliers and vendors.
Performing all financial processes related to the projects accurately and in a timely manner (may include creating PO’s, vendors, customers and sales orders).
Maintaining stocks and inventory of stationery, refreshment items, books, collaterals and marketing materials.

Safeguarding and Equality, Diversity and Inclusion (EDI):

Ensure that the Safeguarding policy is implemented in all programmes
Develop EDI mainstreaming plans are completed prior to commencement of project planning/preparations to meet the required standards and policies of the British Council
Communicate EDI policies to align objectives and goals with stakeholders/partners.

Managing self and others

Holds vendors and suppliers to account for delivering services.
Has the ability to work independently and manage workload against project deadlines.

Role Requirements:

Candidates should have the right to work in Bahrain with a valid residency permit and have a solid and demonstrable interest in education and cultural relations with an excellent track record of experience in managing projects
Have excellent oral and written communication skills in English and Arabic
Role could require some domestic and international travel as required by the programme and some out of hours and evening work responding to or driven by programme/portfolio needs
Bachelor’s degree or equivalent
Experience coordinating small-scale projects and events to high quality and delivery standards
Administrative and financial administration experience.
Good understanding of basic monitoring and evaluation concepts and how they are central to good project management.
Intermediate command of MS Excel, Word and Outlook.

Please note that a