Human Resources (People and Culture) Officer

28 سبتمبر، 2022

0 33 3 دقائق

الوصف الوظيفي

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

PURPOSE OF POSITION

Assist P&C department in coordination of department services and functions relating to personnel data administration and maintenance, P&C administration, including information and document flow for local country office staff, assistance with recruitment, orientation and training. Contribute to P&C function high quality.

MAJOR RESPONSIBILITIES

P&C Administration and Support Maintain and keep staffing lists for all categories of workforce (employees, service, casual, volunteers, interns, etc) and any staff related necessary information for rapid access and use; Maintain personnel files accurate, updated and confidential at all times. In collaboration with the P&C Team Leader, set up and maintain filling system; Prepare and process all kinds of P&C related paperwork for all categories of workforce as required, with accuracy and confidentiality and in accordance with the policies and local laws; Keep P&C related templates updated and available for staff; Provide necessary support to staff on leave utilization for different types of leaves and time sheets; Maintain and process local employee enrollment and cancellations from Medical Insurance plans; Act as liaison between employee and insurance provider in resolving benefits related program issues and ensure effective utilization of the plan; Process billings from insurance. Review billings for accuracy, and resolve discrepancies with the company in coordination with Finance Department. Respond to routine employee enquiries, both oral and written to ensure the accurate and timely provision of information; Support the line manager in providing with the P&C data for necessary P&C reporting upon request and as needed;

Recruitment, Orientation and Training

Support Team Leads with the recruitment process for full time, freelancers, Intern, etc. Provide necessary support in staff recruitment, selection and contracting as needed and participate in panel interviews upon the Line Manager request; Provide assistance in arranging and conducting orientation and induction sessions for new staff; Provide assistance in arranging and conducting different kinds of P&C learning events, trainings, workshops, and/or team building activities; Manage the OP Recruitment Module and ensure 100% utilization of Recruitment for all local recruitments; Conduct Block party screening when is required. Prepare contracts for Freelancers, Interns, etc. as needed. Ensure that all full time staff, freelancers, etc. sign on WV partnership policies Other

Represent WV in an appropriate and professional manner
Contribute to a healthy team spirit and team work
Adhere to WV Child Protection policy and standards and stay committed to WV vision statement and core values;

Perform other relevant tasks assigned by the direct supervisor;

KNOWLEDGE, SKILLS AND ABILITIES

University degree or equivalent in Business Administration, Social Sciences, Psychology or a related field; is a must
Excellent detail-orientation skills;
Good communications skills;
Thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software;
Ability to maintain positive relationships with colleagues,
Emotional maturity and ability to deal with matters of strict confidentiality;
Excellent organizational and planning skills;
Fluent in English, spoken and written;
Preferred knowledge of local labor law and related legislations
Minimum 2 years of experience in Human Resources with medium business/medium NGO/government agency;
Demonstrated experience and knowledge of HR practices, including recruitment, hiring, HR functions and systems administration; HR software administration and maintenance;
Preferably focused experience of up to 2 years in recruitment and sourcing
Quick learner, agile, flexible and adaptable;
Ability to demonstrate sound judgment and work with little supervision under the virtual working relationships;
Ability to contribute to the healthy team spirit within the virtual teams;
Cross-cultural sensitivity.
Experience of work in an INGO setting and past exposure with the international working culture and practices is a huge advantage