Finance and Compliance Lead.

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutionsinto action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

Program / Department Summary

Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build more secure, productive, and just communities. Providing emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks, and promote sustainable change by supporting community-led and market-driven initiatives. Recognizing both the great potential and the complex challenges faced by the Middle East, since 1989 Mercy Corps has been implementing a range of humanitarian assistance and development programs tailored to the specific needs of the region and of those communities where we work.

General Position Summary

Finance and Compliance Lead is a key member of the finance department, and, as such, supports all aspects of financial management, working collaboratively internally with entire finance, program and operations teams, to ensure compliance with Mercy Corps internal policies and procedures as well as donor regulations. S/he works under the direction of the Finance Coordinator and assist in general accounting, compliance and budgeting functions, while working collaboratively with all field teams to ensure that financial resources are used efficiently; and a wide range of operational needs of the country program are met.

Safeguarding Responsibilities:

• Actively learns about safeguarding and integrates it into their work including with external stakeholders and direct reports if applicable
• Practices the values of Mercy Corps as detailed in the Code of Conduct and safeguarding policies including respecting the dignity and well-being of community participants and fellow staff members
• Holds themselves accountable for making appropriate decisions that impact community members and team members
• Takes responsibility for their personal and professional behavior
• Encourages openness, transparency and communication in their team; encourages team members to make any reports if they have any concerns using internal reporting mechanisms (i.e. Integrity Hotline, HR etc.)
• Demonstrates a high level of integrity and treats others with respect.

Essential Job Responsibilities

FINANCE and COMPLIANCE:

• Daily management and oversight of the Finance and compliance functions of Syria program, design and development of associated processes and workflows.
• Management of all accounting records, ensuring those are complete, accurate and properly safeguarded. Responsible for the consolidation of financial information from field offices into 2 ledgers, ensuring all information from all offices is accurately posted. Leasing with Field offices as necessary.
• Manage the month end and Year end closing process and submit of the monthly and yearly accounting reports to MC Headquarters, including general ledger files, HQ package and other financial information
• Management of monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by cost center/project and other financial information.
• Responsible for preparation of Balance sheet account reconciliations for 2 ledgers. ensuring all outstanding items are timely cleared. Leasing with Field offices as necessary.
• Oversight treasury and management of banking relations, staying abreast of local banking regulations and updates.
• Oversight of the remote banking function and extensive coordination with HQ and field teams to ensure timely processing of payments.
• Manage Country cash flow planning and monitoring, ensuring timely coordination and submission of monthly cash flow projection report to HQ.
• Management and coordination of the payments through the Informal Money Transfer Agents (IMTA), active liaison and negotiation with lMTAs to ensure smooth and timely payments to the partners and vendors.
• Provide close and strong support for all fund transfer activities and for all payments done through money transfer agents, ensure proper supporting documents are in place before submission.
• Provide high quality financial reviews of financial transactions under 2 ledgers, ensure effective, transparent use of financial resources in compliance with Mercy Corps and donor policies and procedures, and train all finance and compliance staff on the same.
• Oversee payroll and taxation processes for all Hubs based staff.
• Oversee maintenance of filing and archiving system for all financial records, both electronic and hard copies, As to always ensure audit readiness
• Maintaining Finance KPIs and Dashboards for WoS.
• Review and support of various level system set-up and staffing for the department. Perform regular skill gap analysis and provide recommendations to the Finance and Compliance Director.
• Technical support to the field offices on the accounting and compliance matters, including answering daily questions, training new hires and providing orientation to program staff.
• Assistance to Budgeting and Financial Analysis unit with budgeting and BvA processes as required.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not jeopardize its humanitarian mission.
• Other duties as reasonably assigned.

AUDIT and INTERNAL CONTROLS:

• Periodically review activities workflow within the Finance Teams across all HUBs and identifying significant and/or potential risk areas.
• Ongoing assessment of the internal controls and segregation of duties. Discuss and develop strategies and action plans for addressing such risks: including updating relevant checklists, organizing trainings and orientations to ensure that that the internal control mechanisms are known, applied, and adhered to.
• Manage the local statutory audit and the preparation of the yearly financial statement.

• Manage all internal/external/ Donor specific audits and Proactively Liaising with Program and sub-award units as necessary.

• Maintain a register of internal and external audit findings, action plans developed in response to such findings and action taken in accordance with such action plans.
• Ensure all audit recommendations (internal and external) are addressed and closed accordingly. Follow up with other department heads on the audit finding and committed action points as needed.

Organizational Learning

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility

Directly managing All Finance and Compliance staff in all hubs (7 staff located in Amman, 5 in NES and 1 staff in Beirut)

Accountability

Reports Directly To: Finance and Compliance Director

Works Directly With: Budgets and Financial Analysis Unit; Field finance teams; members of Operations, Program Managers, HQ Regional Finance Officer (with authority for technical financial matters) and others

Knowledge and Experience

• A BA/S or equivalent in accounting or finance required; advanced degree preferred.
• At least 10 years of progressive financial management experience, and minimum 7 years of managerial Experience in similar level position required, preferably in large scale, complex programs
• At Least 5 years of Experience in grants management and understanding of OFDA, EC, ECHO, FCDO and other major donor regulations.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet is required.
• Experience with online-based accounting/financial management systems, Navigator experience strongly preferred.
• Experience of working with Informal Money Transfer Agencies and excellent negotiating and communications skills.
• Highly developed time management and prioritization skills and ability to meet multiple deadlines in high paced, fluid environment
• High attention to detail and ability to maintain quality work under any circumstance
• Excellent oral and written English skills, effective verbal and written communication, multi-tasking, organizational and prioritization skills.
• Ability to work effectively with an ethnically diverse team in a sensitive environment.

Success Factors

The successful candidate will have an ability to interact effectively across international and national program and finance teams successfully, both in a managerial as well as training capacity. S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities. An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.

Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

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