Logistics Associate G6, Contracting Services (Logistics Contracting)
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Vacancy Announcement
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
CONDITION OF EMPLOYMENT
Job Title: Logistics Associate GS6, Contracting Services (Logistics Contracting)
Grade: General Service Level 6
Type of contract: Fixed Term
Duration: 12 months (extendable)
Duty Station: Yangon
Opening Date of Application : 27 September 2022
Closing Date of Application : 11 October 2022
TERMS AND CONDITIONS
This post is opened for Myanmar Nationals Only.
Applications received after the closing date will not be considered. Only short-listed candidates will be notified.
Female applicants and qualified applicants are especially encouraged to apply
KEY ACCOUNTABILITIES (not all-inclusive)
Under the direct supervision of Head of Supply Chain in Yangon office, the incumbent will perform the following duties:
- Obtain inputs of project requirements and logistics information from field offices and prepare Request for Quotation (RfQ) for transport and logistics services for the whole country operation.
- Arrange the bid evaluation and award recommendations as results of evaluation outcomes.
- Prepare award of contracts, extension/amendment/addendum, lease-renewals
- Manage documentation processing for presenting contracting cases to the Local Contract Committee (LCC)
- Track, monitor and update the contract records in the trackingsystem, follow up documentations and WFP Logistics contract filing (transport, warehouse leases and other logistics services) for document- retrieval, contract renewal and extensions while maintaining confidentiality.
- Support in calculating and estimating transport cost for Non-Food Item (NFI) transportation, based on the valid contracts and other reference logistics costs
- Conduct the transport rate analysis and follow up with field logistics team for clarifications that enable informed decision-making for the supervisor.
- Sourcing the new suppliers in local market, shortlisting of transporters, logistics service providers and vendor registration by following WFP’s policies and procedures.
- Conduct Supplier Performance Evaluation , consolidate the feedbacks, findings and recommendations to Head of Supply Chain
- Conduct Service Expense Recognition in WFP Corporate System WINGS for all warehouses’ leases of Myanmar Country Office within the deadline.
- Act as a point of contact for resolution of a range of queries and problems related to the logistics contracting.
- Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
- Perform other related duties as required by supervisor.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education, preferable the first degree in Supply Chain, Logistics, Economics, Mathematics or equivalent experience.
Language: Fluency in both oral and written communication in English.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Six or more years of progressively responsible work experience in Contract Management at Procurement and Logistics Services, General Administrative work, Market-monitoring
• Experience in complex Logistics Operations
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in Supplier Relationship and Supplier Performance Evaluation
Knowledge & Skills:
• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies (analytical skill) and rectify problems requiring attention.
• Maintenance of confidentiality
• Ability to offer guidance or basic on-the-job training to more junior staff.
ABOUT WFP
The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.
Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. At WFP, we are driven and defined by our mission to fight world hunger, save lives, feed people’s dreams of a brighter future, reduce risk and help enable people, communities and countries meet their own food and nutrition needs. WFP goes anywhere it’s needed and does what it takes to get the job done. You will find our people at the heart of every major humanitarian intervention around the world, providing the essential life-saving foundation required for those furthest behind. Each year, we reach an average of 80 million people with food assistance in around 80 countries. Delivering our mission requires deep respect for personal and cultural differences and close collaboration between every member of our global team. While the 16,000-people working for WFP reflect the rich diversity of the world in which we work, the vital importance of our shared mission underpins a remarkably close community of purpose.
The World Food Programme (WFP) is offering life-changing job opportunities you are unlikely to find in other organizations. Working at WFP will give you the opportunity to work beyond your expectations, to be enriched by truly meaningful work and deepen your professional expertise.
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
