Facilities Manager

27 سبتمبر، 2022

0 6 2 دقائق

Facilities Manager

الوصف الوظيفي

Scope

Based in Dubai, reporting to the B1 Mall Manager, we are looking to recruit an experienced, enthusiastic and hardworking individual to oversee all building-related activities. This exciting and challenging position requires a hands-on approach with responsibility for taking over the new building from the main contractor and preserving the good condition of the infrastructure. The role of Facilities Manager is suited to a customer-service-oriented and resourceful individual with the ability to assist tenants in the fit-out process, comply with building, authorities and HS&E regulations and develop initiatives for all stakeholders’ experiences.

Responsibilities

Property Take over

Coordinate and expedite handover process from the main contractor to the client
Coordinate tenant fit-out approval processes and requirements with Client third party consultants
Facilitate and supervise appointed facilities management service providers during the property take over – asset registration, inspection, testing and commissioning.
Ensure detail snag reporting and de-snag completion.
Compile and maintain all records related to the take-over: drawings, warranties, testing and commission reports, operating manuals etc.
Manage DLP period with contractor and FM service providers.

Administration

Work closely with the Mall Manager to formulate, review and monitor annual budgets including routine maintenance, utilities consumption, project work.
Support the Mall Manager in tendering and engaging with services providers.
Support the Mall Manager with administration of service providers agreements.
Work closely with the marketing staff for any site implementation to ensure cost control, schedule, technical performance and timely delivery of work projects.

Facilities management

Manage and supervise FM service providers in line with SLAs (ppm, reactive maintenance, project works).
Ensure service providers KPIs are met.
Ensure compliance with property and authorities’ regulations and guidelines.
Manage weekly and monthly meeting with service providers to ensure quality services.
Manage out of scope adhoc works including obtaining quotations, liaise with suppliers and coordinate work projects.
Develop and implement energy management initiatives with the FM service provider.
Support development and ensure enforcement of all properties procedures and policies including implementation of HS&E and emergency policies.
Produce monthly report for the management review.

Administration and management of Fitouts

Liaise and support tenants with compliance of the fitout manuals and processes.
Oversee the fit-out process for new tenants including NOCs, documentations, drawings and inspection in order to facilitate efficient opening.
Manage relationship between all stakeholders for tenant maintenance, tenant project work, move-in and move-out.
Report on periodic basis on the fitout progress and escalate any concerns.
Build rapport and maintain good relationships with all community stakeholders.
Keep fitout guidelines up to date with regulations including DM and DCD.

Career Experience Required

Experience working as an owner’s representative for retail or commercial properties is desirable
Have at least 5 years experience managing FM contracts, enforcing SLAs and KPIs
Have a sound understanding of the UAE regulations in the health, safety, environment and statutory regulations in particular.
Have the experience to draft budget and quotations comparison assessment.
Have worked 5 years in the facilities management industry or maintenance industry.

¨ The ability and willingness to accept responsibility for any delegated tasks and duties.