Document Clerk
Job Description
Description:
Full Job Description
Document Controller with minimum of 3 years experience.
Key duties and responsibilities, but not limited to:
. Tender documents review and preparation for submission.
. Sales quotations as per client requests/specifications.
. Issue Request-for-Quotations (RFQs) to vendors for third party solutions.
. Request and prepare samples, if required.
. Procurement process for non-standard collection, which includes preparation of sales orders, purchase orders, and costs monitoring.
. Prepare close-out documents such as O&M manuals, material/work inspection requests, delivery notes.
. Projects coordination between clients and vendors.
. Organize and maintain project documents, both physical and digital records.
. maintain ad-hoc reports (e.g., project invoice register, revenue and project pipeline, cost reports)
. Tender & Costing
Study the tender documents and prepare submission documents – Technical and Commercial.
Prepare the tender costing documents and prepare a response time for the same.
Ensure all the requirements of the tender documents are complied with and list out the non-compliance if any.
Estimate the Tender Bond / Performance Bond and liaise with Finance Department for its arrangement as per the requirements of the tender.
– Liaise with Insurance, QHSE, HR, Operation and Finance Departments to ascertain compliance and incorporate the data obtained in the Tender Costing.
Arrange meeting with the Operation and HR Departments to develop project operational plan, manpower mobilization and best approaches to undertake the project.
Attend the Technical Clarification meetings and Site Visits scheduled by the clients and prepare a formal response.
Effectively organize and ensure that mobilization of required resources is carried on smoothly within the period set out in the tender upon the contract award.
Prepare Power Point presentations to the Project Clients and present the Company Profile and also the Project Implementation Plans and approach.
Review the clauses of Contracts, involve in the Contract Negotiations, provide inputs, advice & discuss with the Commercial Manager the possible solutions to the commercial issues.
Initiate and update Online / Offline Registration of the Company and prepare the documents, obtain relevant information for the Pre-qualification.
Ensure appropriate relations, communications and correspondence with Corporate Clients.
Job Details
Employment Types:
Full time
Industry:
IT / Computers – Software
Function:
Construction
Roles:
Document Controller
Skills:
Sales Onboarding business development
