Awards and Partnership Manager
Awards and Partnership Manager
– Awards and Partnership Manager
Company: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Upper Management (Manager, Director, Head) Date Posted: 22-09-2022 Ref. Number: 153402
Awards and Partnership Manager
Job Description and Requirements
Terms of Reference (TOR)
Position:
Awards and Partnership Manager
Department:
Programs
Location:
Amman, Jordan
Reports to:
Deputy Country Director (DCD) Programs
Dotted Line if any:
Works closely with all department heads and Program Managers.
About Relief International:
Relief International (RI) is a leading non-profit organization working in 16 countries globally to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
RI combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach – which we call the RI Way – emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
Relief International includes the three members of the RI Alliance in the USA, UK and France. Under our alliance agreement, we operate under a single, shared management structure with one CEO and one Board of Directors.
About our Programs:
RI is active in 16 countries around the world, including some of the most fragile: Afghanistan, Bangladesh, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, Somalia, South Sudan, Sudan, Syria, Turkey, and Yemen. Often, RI is the only organization providing assistance to highly vulnerable communities.
POSITION SUMMARY:
The Awards and Partnership Manager is involved in program design and proposal development, donor reporting, award information management, partnership/sub-grantee management, and donor and government liaison. The Awards and Partnership Manager also supports programmatic and budgetary monitoring, compliance with donors, and internal RI rules and regulations. The Awards and Partnership Manager will supervise the Communications Officer and work closely with the program/technical teams. This position report to RI's DCD Program and coordinates closely with the regional Program Development and Awards Management Unit (AMU)
Essential Duties and Responsibilities:
Proposal Development
Support program staff teams in the development of quality proposals.
Liaise with RI Middle East and HQ PD unit and technical units (TAD/AIM) to ensure proposals meet internal standards, apply RI’s Program Framework principles and are donor compliant.
Regularly visit RI’s program activities.
Awards & Compliance
Ensure that reports to donors are submitted on time and are coherent and accurately written (quarterly, interim and/or final report, and when necessary, ad-hoc reports/requests).
Drive the standard Awards Management process in country such as leading Grant Opening and Closing meetings and monthly/regular grant review meetings that include representation from each unit (finance, programs, MEAL, HR, and operations) and ensure proper follow-up of issues raised.
Facilitate grant review meetings and monitor and support the use of grants management tools such as Budget versus Actuals (BvAs), procurement planning, hire planning and activity plans amongst program teams to ensure accurate tracking of implementation and timely alerts to potential challenges/obstacles.
Ensure that all units consistently apply RI’s internal procedures and policies.
Work closely with AMU and Regional Awards Team on all key compliance issues, address donor requests and support in running different types of country and regional training calls.
Information management/data collection
To distribute and share with all RI staff copies of all documentation (grant proposals, reports, budget etc.) related to their specific programs. Ensure comprehensive Awards files are maintained up to date and are available for use.
Provide briefing papers and support development of external communication tools as relevant for donor visits/meetings on RI Country programs in particular or for external communication material for use at HQ to feed into RI’s website and social media platforms
Maintain the country Awards Matrix up to date and share it with AMU on a monthly basis
Partnership Management
Oversee RI Jordan’s partnership strategy and related action plan, including working with technical teams to conduct partner mapping exercises for potential and existing projects.
Ensure partners are trained and follow RI’s policies and procedures for the project duration, upholding RI’s key policies and principles as a humanitarian organization.
Ensure that RI Due-Diligence SOP, Tools and best practices are embedded and applied through the partnership cycle.
Oversee partner organizational capacity assessments (OCA) by a multi-disciplinary team and follow the necessary steps to address the findings.
Oversee the design and implementation of workshops and capacity-building sessions included in the partner’s capacity strengthening plan.
Serve as focal point for donor and government liaison for all matters related compliance, memoranda of understanding (MOUs), contracts and legal matters.
Training and Capacity-Building
To offer training and capacity building of all staff on program reporting and RI’s program-specific documents.
Ensure that all staff are aware of and integrate the RI program framework into all programs.
Other related tasks:
Safeguarding
Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve
Ensure that your behavior inside and outside of work promotes the values outlined with RI’s code of conduct and safeguarding policies
Consistent with RI’s safeguarding and protection policies:
contribute to ensuring that all staff who come into contact with Relief International staff and the communities we serve can be trusted to work safely with them
ensure your job-related activity and practice is compliant with safeguarding standards
Ability to demonstrate knowledge of donor required safeguarding standards and protection from exploitation and abuse
Ensure a positive and production work environment which is free from harassment and bullying
Ability to demonstrate sensitivity and understanding of diversity and cultural differences, gender issues and the commitment to equal opportunities.
Qualifications and Requirements:
Master's degree in relevant field
At least 8+ years of international work experience in relief or development programs
Excellent oral and written reporting skills and demonstrated ability to write and edit reports under deadline pressure.
Ability to write clear and concise reports and proposals and to meet required reporting deadlines
Working knowledge of budget development and management
Experience in Awards and partnership management fields are preferred
Experience conducting assessments, preferably using participatory approaches
Experience working in a multi-cultural setting
Competence with Windows, Microsoft Office
Ability to work in unstable security environments
Previous experience working with international partners, in particular USAID/BHA, UNICEF, UNOCHA, WFP, UNHCR, and ECHO
Fluent written and spoken English required. Arabic strongly preferred.
Flexibility, optimism and a sense of humor are assets and highly valued.
RI Values:
We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:
Inclusiveness
Transparency and Accountability
Agility and Innovation
Collaboration
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