Institutional Support Fund (ISF) Officer
Institutional Support Fund (ISF) Officer
Position: Institutional Support Fund (ISF) Officer
Period of Performance: LTTA
Base of Operations: Amman, Jordan
Reports to: ISF Manager
Application Deadline: October 13, 2022*
1. PROJECT BACKGROUND
The Municipal Support Program (MSP) is a five-year, USAID-funded program implemented by DAI. MSP aims to strengthen municipal-sector service delivery and promote local economic development in Jordan. MSP will strengthen municipal-sector service delivery by supporting improved governance and organizational culture through a focus on three interventions: key policy and service delivery reforms, municipal sector public financial management, and community engagement. Improved municipal service delivery will ensure that municipalities can respond effectively to citizens’ needs and create the conditions for investment and inclusive economic growth. MSP will also increase capital investment in the municipal sector. This investment is intended to catalyze local economic opportunities and further strengthen service delivery by supporting improved development planning, facilitating investor partnerships, increasing access to finance, and supporting renovation and construction of fixed assets including the provision of material resources. Across all interventions, MSP will increase the participation of marginalized groups, including women, youth, and persons with disabilities in municipal-sector decision-making. Participatory planning will improve marginalized groups’ access to public services and increase their economic opportunities. MSP will work across all of Jordan’s governates working closely with the Ministry of Local Administration (MOLA) and the Cities and Villages Development Bank (CVDB).
MSP will use the Institutional Support Fund (ISF) to include robust material support and complementary technical assistance (TA) in municipal transformation packages. The ISF will be used to leverage rapid needs assessments, the MPIR tool, and stakeholder consultations to inform the selection of specific equipment, systems, and tools for each stakeholder. The ISF team, under the direction of the DCOP, will implement procurement functions in coordination with the technical teams to meet MSP’s Outcomes 1 and 2 activity impacts and results.
2. POSITION DESCRIPTION
The ISF Officer will work closely with the ISF Manager to serve as MSP’s critical link between the program team and the procurement/ops/HR side of the project, working to ensure quick mobilization of TA and rapid procurement of goods and services while maintaining compliance with all relevant regulations, policies and procedures. The ISF Officer will support the ISF Manager in the procurement of goods and services and complementary short-term TA to facilitate MSP’s municipal transformation activities. S/he will work collaboratively with the ISF Manager to support the Outcome Leads to procure the right resources and materials to address needs and interventions tailored for target municipalities. Illustrative activities may include:
- Procuring equipment and/or systems enhancements and upgrades through specialized technical services firms, consultants, or vendors
- Developing contracts/subcontracts for radio broadcasting to reach MSP audiences
- Facilitating e-services plans through subcontracts with local IT firms
- Preparing bids for the procurement of local vendors for MSP activities such as street sign making and installation; subcontracts for energy efficient products; or development and maintenance of e-portals to promote exchange between community and local authorities
The ISF Officer will support all subcontracting and procurement processes as well as adherence to policies, procedures, and controls. S/he will work closely with MSP operations, finance, procurement and HR personnel to ensure that all procurement actions are compliant with US Federal Acquisition Regulations (FAR) and Agency for International Development Acquisition Regulations (AIDAR) regulations, DAI rules and regulations, and that complementary STTA is sourced in accordance with MSP and DAI policies and procedures.
3. KEY DUTIES AND RESPONSIBILITIES
- Assist in the procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders
- Serve as part of the bridge between the MSP technical teams and operations team to ensure results are delivered in a timely and compliant manner
- Help to source and support STTAs that will complement material support under the ISF.
- Assist in the solicitation of bids and quotes from vendors in adherence with policies and approved requisitions and procurement plans under the ISF and MSP contract
- Participate in price/cost/reasonability analyses
- Review requisition documentation, cost estimates, statements of work, etc. against procurement plans and budgets
- Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
- Work with the ISF Manager to source selection methods for complex procurements to ensure compliance
- Organize evaluation committees in accordance with DAI policies/procedures and thresholds
- Assist activity staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
- Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency; prepare cost evaluation data, and source selection documentation
- Conduct thorough market research efforts, identify and qualify potential suppliers (and products/services)
- Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies
- Work closely with various home office support staff as necessary
- Comply with consistent usage of DAI’s operations and procurement systems (TAMIS) in managing procurement processes and keep electronic records and files required
- Maintain integrity, fairness, accuracy, and openness in procurement processes.
- Follow all DAI/USAID and FAR policies, and procedures.
- Help activity staff and ISF Fund recipients become more familiar, and understand, DAI and USAID procurement policies and procedures.
4. QUALIFICATIONS
- Bachelor’s degree or equivalent years of experience.
- 4 years of relevant experience, preferably on USAID-funded projects or activities.
- Organizational and institutional development experience is preferred.
- Computer literate with e-mail, word processing, and spreadsheet experience.
- Ability to multi-task and prioritize tasks.
- Excellent organizational skills and ability to work as part of a team.
- Strong interpersonal and management skills
- Fluency in English is required.
- Knowledge of USG and FAR regulations and procurement
Application Link: https://fs23.formsite.com/OLJTgx/h8xhlmbyzk/index.html
*Application instructions:
Select the position in which you are interested in applying for, fill out the required information and upload CV. Applicants are encouraged to apply as soon as possible as interviews will be conducted on a rolling basis. Please note, due to the volume of applications that we receive and the urgency to fill-up positions only shortlisted applicants will receive notifications on next steps.
About DAI
DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.
DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.
