Procurement Agent

21 سبتمبر، 2022

0 28 2 دقائق

Procurement Agent

الوصف الوظيفي

Position Summary

Provides the business support required for the procurement of specialized services/supplies, seeking the best total value package of quality, price, and service. This role is primarily responsible for the procurement of goods and services, establishing and maintaining relationships with vendors, service provides to ensure compliance and continuous improvements to stakeholders. This role may also require collaboration with various departments in WCM NY to coordinate end-to-end procurement activities and resolve issues related to shipments of medical and research services/supplies.

Job Responsibilities

Liaises between institutional and external customers and vendors to coordinate and execute the procurement of specialized services/supplies, or as assigned.
Develops and maintains relationships with vendors and internal costumers for assigned products and services; investigates and identifies new product areas; meets with suppliers and customers.
Serves as a professional agent between WCMQ and clients on provided procurement and sourcing services.
Maintains contact and consults with end-users to prepare specifications for items/equipment or services as required.
Provides customers with proper policies and procedures, information, and advice regarding options and order status.
Prepares proposals, quotation requests, and bids. Summarizes findings for analysis and decision-making.
Reviews requisitions, confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
Ensures timely and professional resolution of issues. Promptly follows up with vendors to ensure customers’ needs are being met.
Produces and analyzes reports, projections, benchmarks, and graphs related to area responsibilities. Investigates and qualifies suppliers based on forwarding demand forecasts. Seeks new sources of supply.
Negotiates price and delivery with potential suppliers. Defines value according to the knowledge of market price. Prepares and follows up on Purchase Orders
Prepares departmental Standard Operating Procedures (SOP’s) for area responsibilities as necessary.
Responsible for appropriate use and ensuring proper documentation for procurement card charges.
Assists with negotiation of vendor contracts for assigned commodity areas and review initial contracts to ensure inclusion of pre-agreed standard terms and conditions. Escalates concerns for senior review as appropriate.
Maintains procurement and contract documents in a systematic and auditable manner.
Maintains delegated sections of Master Data within the financial enterprise system
Performs other related tasks as assigned.

الوصف الوظيفي

المهارات

Education

Bachelor's Degree

Experience

Bachelor’s Degree in any discipline (preferably logistics, supply chain management) with 5-6 years of relevant experience.
Preference for professional purchasing/procurement certifications such as CSCP as well as membership of professional procurement or supply chain body such as APICS.
Prior working experience in research, medical or educational environment preferred.

Knowledge, Skills and Abilities

Good communication and interpersonal skills to effectively interact with a variety of customers.
Strong attention to detail, and ability to multi-task with demanding timeframes.
Previously demonstrated ability to work independently.
Advanced level proficiency in MS Suite of products including Word, Excel, Access, PowerPoint, etc.
Ability to use high-level discretion and maintain a high level of confidentiality.
Must be bilingual with proficiency in both English & Arabic.