Payroll Specialist

21 سبتمبر، 2022

0 3 2 دقائق

Payroll Specialist

الوصف الوظيفي

Role Purpose:

The Payroll Specialist is responsible for supporting all aspects of the payroll service delivery for respective clients to ensure they are processed in a timely and accurate manner and in accordance with company/client and government policies.

Role Details – Key Responsibilities and Accountabilities:

System Operations

- Lead Process of Creating position ids for pre-hire requisition and any related transaction on Employee Central such as transfer, promotion & data change.
- Lead Processes of Initiate transfer, promotions, compensation change, change of reporting manager and any data change within the Job Information structure.
- Approve & prepare employee admin request of NOC, salary transfer & salary certificate.
- Review & Approve routine updates to employee/job information and system functions, such as rules and workflows.

Payroll Operations

Process the monthly payroll in an accurate, compliant and timely manner by following all internal procedures and processes as well as applicable laws and regulations
Capture all payroll transactions in the relevant system according to operational requirements
Complete payments and reconciliation of bonus payments
Calculate payments of termination
Support projects related to process improvement and standardization of payroll systems
Provide support to internal customers and key stakeholders regarding payroll requests
Update payroll reference manual for managers
Operate the payroll system and provide inputs on ways to improve it
Implement action plans in order to increase productivity, performance and effectiveness of the operations
Manage Position Creation Process in Success Factors as Standard Operating Procedure

Policies and Procedures

Apply relevant payroll policies and procedures
Coordinate with the team to ensure timely processing of all governmental report requests concerning wages and benefits of employees
Conduct studies to ensure employee remuneration is within the country’s salary and benefits scale
Stay abreast of latest developments in rules and regulations of wages and benefits which might have an impact on business operations
Process taxation & social security as per local regulation and ensure rules are as per prevailing law.

Reports and Database

Correctly archive all payroll relevant documents
Properly maintain and update database in a timely manner
Create monthly payroll reports, which includes the pre-process journal and final journal for review, reconciliations and approvals
Ensure all payroll information and records are maintained in strict and confidential manner

Human Capital Responsibilities

Proactively identify and seek professional development opportunities to improve leadership and technical skills pertaining to the direct line of work
Apply and follow GS Human Capital corporate policies and relevant procedures and instructions
Provide training and feedback to direct reportees when required

Definition of Success

Accurate and timely payroll processing
Policies are well communicated and implemented throughout the company
Budget compliance
Timeliness and accuracy of data
Compliance with procedural and legislative requirements

Other Context (if applicable):

Functional/Technical Competencies

A high level of confidentiality
Excellent interpersonal and customer facing skills
The flexibility and willingness to learn
The ability to work accurately, with attention to details
Strong interpersonal (verbal and written) communication skills
Knowledge of laws and government regulations for country location of work
Reliable, responsible, and dependable, and fulfilling obligations
Willingness to take on responsibilities and challenges
Accept criticism and deal calmly and effectively with high stress situations
Establish and maintain personally challenging achievement goals
Knowledge of standard Human Capital concepts, practices and procedures including benefits, payroll, recruiting, HC System, etc.
Financial acumen with creating, reading and analyzing reports.
Strong understanding of HC Information System structure, functions and processes.

Qualification, Experience & Skills:

Minimum experience

Minimum 3 years’ experience in Human Capital employee Services & payroll processing experience.
Experience in benefits administration and benefits management required