Grants Specialist

Position: Grants Specialist

Supervisor: Director of Finance & Administration

Background:

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff include experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries. Currently, we are seeking suitably qualified candidates to fill the Grants Specialist for the USAID-funded Community Health and Nutrition Project.

The Community Health and Nutrition Project (CHN) aims to improve the nutritional status of pregnant and lactating women (PLW) and children under the age of two by achieving measurable improvements in maternal, infant, and young child nutrition (MIYCN) and postpartum family planning (PPFP) behaviors. It also works to help the Government of Jordan (GOJ) respond to immediate risk communication and community engagement (RCCE) and social and behavior change (SBC) needs related to the current COVID-19 pandemic.

Job Description:

The Grants Specialist will maintain an effective portfolio management system to streamline the business process. S/he will perform specialized tasks from pre-award to close-out as assigned by the Director of Finance and Administration. These tasks may include a wide variety of discrete transactions occurring at various stages of the award and/or sub award processes.

The Grants Specialist will provide financial & technical assistance to the grantees throughout the implementation of their grants to ensure full compliance with donor rules and regulations. S/he will participate in the design and implementation of grant opportunities offered by the USAID CHN Project including participating in and delivering specific sessions within the grant solicitation workshops. In addition, the Grants Specialist will support grantees in the design of their specific action plans, M&E plans as well as monitor their performance and progress.

Areas of Responsibility: More specifically, responsibilities include but not limited to:

Pre-award:

• Coordinate with grantees, partners and potential grant applicants on USAID Community Health and Nutrition Project (CHN) grant opportunities.
• Serve as the grant evaluation committee chair to oversee overall coordination and oversight of the panel's work, as well as writing the final document(s) summarizing the panel's conclusions.
• Support short-listed grantees in finalizing their project designs and action plans, including monitoring and evaluation, communications, and outreach.
• Participate in and/or deliver grant management training / orientation meetings and discussion sessions, workshops as well as training and planning support with short-listed and awarded grantees, as required.
• Coordinate with the finance on the pre-assessment tool with short-listed grantees, analyze the results, determine what supporting documentation is required to address any concerns, and define the special award conditions.
• Lead the Grantee negotiation process and draft the memos outlining the budget negotiation process and how any shortcomings in administrative or financial management will be addressed over the grant period of performance.
• Prepare grant agreement package including substantial involvement clauses.

Post-Award

• Follow up with and support the assigned grantees to ensure that the grant is implemented according to the grant agreement, work plan and timeline.
• Support the technical team in tracking grantee activities, conduct site visits to grantees and attend their events.
• Draft and prepare periodic briefs / summary reports about each grant separately to ensure timely implementation and monitor project activities against approved work plans.
• Assist in the documentation of the grantees’ success stories.
• Review financial reports submitted by assigned grantees, liaise with grantees to request amendments or to obtain missing documentation; submit approved financial reports and supporting documents to the Finance team for processing.
• Work with the Director of Finance and Administration to ensure that all financial transactions are correctly administered and that all vouchers and grants are processed in a timely and efficient manner.
• Liaise with technical team to make sure that activities implemented are approved and linked with financial report submitted.
• Work with the relevant teams to identify the kind of technical support that might be needed to ensure the proper implementation and impact of the grant.
• Provide guidance and one-to-one on the job assistance to the grantees on financial management, budget monitoring and compliance with FHI 360 and Jordanian Local Laws.
• Regularly monitors the budget; conducts analysis on discrepancies and ensure adherence to applicable regulations.
• Analyze spending patterns and identify potential areas of concern.
• Keep track of all financial payments issued to grantees and coordinate with the Director of Finance and Administration regarding the need for any modifications, such as grants amounts and obligations
• Any other tasks requested by the Director of Finance and Administration linked to the grants’ component.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Minimum Requirements:

• A minimum of a university degree in Business Administration, Finance, or any other related field.
• A minimum of four years of experience in managing grants.
• Advanced knowledge of donor rules and regulations applicable to sponsored projects.
• Advanced understanding of contracting concepts and principles.
• Effective oral and written communication skills.
• Strong organizational skills and project management skills.
• Excellent reading and writing skills in English is required.
• Must be able to be to work under pressure to meet deadlines.
• Must be able to multi-task, prioritize and work independently.
• Ability to interact professionally in culturally diverse settings.
• Ability to research and interpret information to respond to inquiries

Only the most qualified and suitable candidates will be invited to interviews. Interested qualified individuals are requested to submit their application (CV, a cover letter and three references) by October 1, 2022. No phone calls will be accepted to inquire about the position. Persons with disabilities are encouraged to apply.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

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