Sr. Administrative Assistant

19 سبتمبر، 2022

0 2 دقيقة واحدة

الوصف الوظيفي

Responsible for assisting Sr. Manager for office activities, maintaining documents, files, records, ensuring housekeeping, facilitating dept. staff for business correspondence requirements, Escorting clients, customers & visitors thus aligning with company business objectives.

Maintain and inform Sr. manager various meeting schedule assignments & commitments to have proper time management.
Provide administrative support to staff for efficient operation of the department activities. Carry out internal/external communication via phone or email or interoffice mail within set timeframe.
Prepare, edit & proof read document apart from storing, organizing and managing files. Take dictation from Sr. manager and prepare letter or record the minutes of meeting. Updating the dept. intranet web pages with latest changes and attaching the relevant data regularly to keep the dept. intranet site updated.
Maintain record of Incoming /outgoing documents ensuring that the information is accurate and up to date.
Organize and schedule meetings and appointments, Maintain contact lists, Assist in the preparation of regularly scheduled reports, Develop and maintain a filing system, Accounts for all office supplies and maintaining stocks, Provide general support to visitors.
Maintain the existing equipment systems for a smoother running
Office environment (Fax machine, photocopier, phone system etc.)
Coordinates with the different departments admin assistants within organization based on business requirements as well as Coordinate for SHEM and Quality audits & e-SHEM program complying with dept. objectives.

المهارات

High School
Minimum 3-year experience in office administration
English language ( spoken and written) Level-5
Requires strong computer and Internet research skills,
Project coordination experience, and the ability to work well with all levels internal management and staff, as well as outside clients and vendors