Senior Finance Officer

Job Purpose

Under the authority of the Senior Finance Manager – Budget Management unit Senior Finance Officer will be in charge of supporting the Senior Finance Manager in his/her functions. More specifically, s/he will be in charge of the implementation and follow-up of financial management and control tools.

Objectives

• Support the Senior Finance Manager in budget preparation and contractual review
• Consolidate and follow-up the Financial Internal Control tools and Financial Reporting.

Duties & Responsibilities

1. Budget preparation and contractual review

1. Upon request of the Senior Finance Manager, in coordination with the CFM, prepare budgets by gathering information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; propose sufficient programme and support budgets including mission’s investment plans in close link with country coordination. Ensure the financial feasibility of projects, respecting ACTED and donor’s rules and deadlines
2. Whenever a new contract from a donor is received, prepare a contract sheet clarifying al the financial rules applicable for the Finance Manager validation (eligibility, flexibility etc…)

2. Implementation and Follow-Up of Financial tools

2.1. Cost Analysis

1. Update the Running Costs follow-up tool and conduct analysis.
2. Update the Allocation Tables and time sheets files (monthly and upon new contract signature as well).
3. Review the ACTs of projects under her/his responsibility and suggest potential reallocations
4. Upon request, present a cost analysis to the FM/CFM to support the decision-making process

2.2. Allocations

1. Follow up of ACTED’s resources allocation per project at country level

2.3. Budget Control and Funding Structure

1. Update the monthly BFU, CFU, DFU for the projects of the Area in collaboration with the AC/DAC and PMs
2. Provide an analysis of ACTED resources to be funded on new proposal
3. Identify funding gaps and risks

3. Financial Reporting preparation and support

1. Ensure the preparation of Financial Reports to donors, crosscheck allocation tables with the financial reports and update the allocation tables accordingly, if needed
2. Plan, consolidate, draft & crosscheck with Project Development Department (PDD) financial reports when requires (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period etc.
3. Follow-up payments from donors and financial project close-out (contract liquidation)

4. Participation to the Midyear and Annual Accounting Closures process

1. Under the supervision of the CFM, support the preparation of the v2 Closure (ATROCE: Final reports, SAGA allocations checking, reallocations, instalments from donors and cash tracking, ACT review) to ensure a smooth freezing of the accounts.

5. Any other tasks upon request of his/her manager, such as (but not only)

1. Training of capital and base finance staff on ACTED FLAT Procedures and tools
2. Support the finance and administration teams in the mastering of financial documents
3. Support/act as area finance officer when needed

Key Performance Indicators

• Timely submission of financial reports to donors
• Accuracy of the mission financial data
• Number of alert and action plans developed by the finance department to improve system, process and practices
• Degree of autonomy of finance team

*Monthly Salary: 1405JOD

Skills

• Bachelor’s degree in accounting, finance or any related field (Master is a plus).
• Excellent knowledge of Excel
• Previous experience as a Finance Officer in International NGO
• Ability to communicate easily in Arabic and English
• Rigorous and detail orientated
• Good knowledge on SAGA
• Good knowledge on allocation tables
• Good knowledge in donor's rules and guidelines
• 2 years of experience on Budget control VS actual analysis

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