Senior Admin Officer

Job Description

Job Description
JOB PURPOSE:
To provide administrative support services for the Facility Management department, specifically the processing of all invoices for External Service Providers (ESPs) working in the regions of Abu Dhabi and All Ain following reconciliation against LPOs and Annual Maintenance Contracts (AMCs), and obtaining all necessary approvals based on the Delegation of Authority Matrix (DOA) for payment.
ACCOUNTABILITIES:
Team Supervision

• Provide guidance and on the job training for junior colleagues and conduct knowledge sharing to facilitate achievement of team objectives and completion of tasks in an efficient manner which is consistent with operating procedures and policy.
• Promote the organisation's values and ethics in all activities within the team to support the establishment of a value driven within the bank.

Budgeting and Financial Performance

• Monitor the financial performance of a given area of activity versus budgets and ensure all activities are carried out in line with the approved guidelines while promptly reporting on any variances to management.

Policies, Systems, Processes & Procedures

• Provide inputs and implement policies, systems and procedure for the assigned team so that all relevant procedural/legislative requirements, are fulfilled while delivering a quality, cost-effective service.

Continuous Improvement

• Participate in the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.

Reporting

• Prepare sectional statements and reports timely and accurately to meet FGB-NBAD and department requirements, policies and quality standards.

Job Specific Accountabilities

• Act as the collection point for all invoices from External Service Providers (ESPs) in the regions of Abu Dhabi and Al Ain supporting the Facility Management department.
• Review and reconcile against LPOs and Annual Maintenance Contracts (AMCs).
• Address and resolve any queries related to payments with the contractors.
• Circulate and obtain all necessary approvals based on the Delegation of Authority.
• Forward to Finance – Payables for payment based on terms and conditions of contract.
• Provide back-up support for the Team Leader, Administration, as and when necessary.

Qualifications
Minimum Qualification:

• Bachelor's degree in Business Administration/management or another related discipline.

Minimum Experience:

• Seven years relevant experience in administration in a senior role, preferably in the real estate sector or related industry.

Job Details

Employment Types:

Full time

Industry:

Banking / Accounting / Financial Services

Function:

Finance & Accounts

للتقدم على الوظيفة اضغط هنا