Procurement Specialist (F&B)

19 سبتمبر، 2022

0 3 3 دقائق

الوصف الوظيفي

AREAS OF RESPONSIBILITY (AOR)

1. Introduce new potential suppliers of commodities and services as assigned.

2. Execute the procurement process to ensure timely conversion of purchase order for all released PR’s.

3. Help to achieve cost savings objectives assigned to commodity group.

4. Follow-up with supplier to ensure all commitments delivered on-time.

5. Monitor supplier performance on a regular basis.

6. Maintain updated records on processed transactions.

7. Assist the direct manager to implement approved purchasing strategies for assigned goods and service.

8. Assist the direct manager to execute the procurement process to ensure timely completion of purchase order issue for all released PR’s in assigned material groups. Follow-up with supplier to ensure all commitments delivered on-time.

SUCCESS INDICATORS

1. Have more than one supplier for each commodity and service.

2. Meet or exceed agreed KPI targets.

3. Meet or exceed agreed targets.

4. Meet promised date in the PO.

5. Less complaints from customers.

6. Availability of information at the time requested by his line manager..

7. Sustained price reduction for assigned commodities.

8. Meet or exceed agreed KPI targets.

9. Avoid OOS situation.

ACTIVITIES

1. Develop the approved supplier list on the commodities and services.

2. Identify potential areas of long term contracts and respective strategic sources.

3. Process the PR as per the established Procurement procedure.

4. Send RFQ’s to the suppliers and obtain competitive prices.

5. Negotiate prices, payment terms, delivery, and other terms and condition of the acceptable offer /s prior issuance of PO in Dynamic 365.

6. Obtain the required approval before placing commitment to the supplier.

7. Place commitment to the selected supplier through placing official PO, LOI, or any other means of written commitment to the supplier. Follow up acknowledgement from the supplier.

8. Follow up with the supplier the delivery of material / service to ensure its compliance with the PO terms and conditions.

9. Assist resolution of dispute / discrepancies from the suppliers. Liaise with the internal customers to resolve supply issues.

10. Liaise with Shared Services, internal customers, and suppliers to resolve payment issues to the suppliers.

11. Review the outstanding PR’s / PO’s on regular basis to ensure meeting PR’s conversion to PO deadlines.

12. Review outstanding PO’s with the suppliers on weekly basis to ensure material / services delivery on time.

13. Assisting in the reporting of activities and performance of assigned team.

14. Coordinating planned sourcing/procurement activities with customers, and maintaining a high level of communication regarding their requirements. Informing them of changes in order status and/or delivery.

15. Assisting in assessing and reporting on the performance and capabilities of existing suppliers. Developing

enhanced capabilities in existing suppliers. Recommending new suppliers as appropriate to ensure continued

cost reduction in major assigned commodities.

16. Assist the manager to negotiate and finalize procurement of CAPEX items in his area of responsibilities

JOB CONTEXT

1. Working Hours: A minimum of 48 hours per week is required. However; the job requires being on call all the time to deal with local suppliers and service provides.

2. Stress Factor: Very demanding and complex role which operate all day with many external uncontrollable factors must be considered.

3. Location: Head Office based, with regular travel to customer, supplier and locations.

KEY RELATIONSHIPS (INTERNALEXTERNAL)

· Superiors – Purchasing Manager/ Senior Purchasing Manager

· Internal customer (requestors)

· Line Managers

· Suppliers

· Customs clearance/ shipping

· Internal Supplier

المهارات

JOB SPECIFICATION ACADEMIC / PROFESSIONAL QUALIFICATION

· Bachelor’s degree in business or technical discipline from recognized university.

NON ACADEMIC QUALIFICATION (ESSENTIAL)

· Strong command of spoken and written English language.

NON ACADEMIC QUALIFICATION (DESIRABLE)

· Other language skills, particularly spoken and written Arabic.

PROFESSIONAL EXPERIENCE (ESSENTIAL)

· 5 years or more as a buyer in a large-scale purchasing organization with individual responsibility for spend in excess of SR 1 million per year, including international sourcing on a regular basis.

· 5 years or more experience in similar purchasing organization with high school degree or similar education program.

PROFESSIONAL EXPERIENCE (DESIRABLE)

· Experience in supply chain function.

COMPETENCIES (Knowledge, Skills and Attitude – Technical, Operational, Managerial, Human & Cultural Requirements)

· Good communicator.

· Detail-oriented.

· Lateral thinker.

· Decision-maker.

· Self-confident.

· Interested to gain knowledge in economics.

· Interested in foreign cultures/travel.

· Quick learner.

· Adaptable.

· Respectful of others.

· Discreet.

· Knowledge of other cultures and business practices very helpful.

· International experience very useful, self-motivated, able to organize work and execute with minimal supervision, numerate, computer literate, able to research information, analyses data, develop independent conclusions, present and defend recommendations.