NGHC Executive Admin Assistant

19 سبتمبر، 2022

0 4 دقيقة واحدة

الوصف الوظيفي

PRINCIPAL DUTIES AND RESPONSBILITIES

Completes a broad variety of administrative tasks including: calendar management; expense reports , composing and preparing correspondence with extreme confidentiality; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates and ensure that the Manager’s schedule is followed and respected.
Prioritizes conflicting needs; handle matters expeditiously, proactively, and follow-up on progress of projects to successful completion, often with deadline pressures.
Works closely and effectively with the Manager to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the Manager's ability to effectively perform his tasks.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact.
Maintains discretion and confidentiality in relationships with all stake holders.
Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings
Participates as an adjunct member of the Leadership Team including assisting in scheduling meetings and attending all meetings
Assists in coordinating the agenda of management meetings and all- staff meetings.
Facilitates cross-divisional coordination of travel plans.
Assist in offer rolling up process & successful onboarding of new hires.
Responsible for efficient filing and management of records.
Liaise with site admins to perform day-to-day administrative HR operations tasks such as maintaining the required paperwork and database management.
Support all ad-hoc activities such as preparing letters & reports.