Administrative Assistant

Administrative Assistant

Mission/ Core Purpose of the Job:

Providing direct administrative support to the HR Department and other stakeholders of the company to ensure efficient operation of the office. Carrying out a variety of administrative duties such as filing, typing, copying, binding, scanning, answering phone calls, scheduling meetings/events, supporting visitors, running procurement and reserving travel trips.

Key Tasks:

– Assist, and support the HR department & director in Documentation, Archiving, Meetings, Letters, and admin tasks.

– Oversee, supervise, and perform all administrative tasks in the office including maintenance issues.

– Interacts with clients, visitors, and vendors.

– Creating, maintaining, and entering information into databases.

– Handle and follow up on the procurement process of the company.

– Organize meetings, conferences, gatherings and events for the office.

– Work as a receptionist, dealing with and receiving income calls and fax acting as the focal point of the company.

– Accomplish external tasks/trips assigned by the director and/or HR department.

– Manage office boys and make sure that the office is always neat and clean all the time.

– Any Tasks assigned by the Line Manager.

Supervisory / Leadership / Managerial Tasks:
N.A.

Minimum Requirements:

Education:

Diploma or BSc. in Business Administration or equivalent.

Experience:

Experience Required: 1y to 2y

Training:

Any related courses

Competencies

Knowledge

Document Control, Office Management, Planning and Controlling, Advanced Office Applications, MS Office Suite.

Skills

Accountability, Assertiveness, Attention to Detail, Commitment, Organization, Teamwork, Time Management, proficiency in English.

Behavioral qualities:

Communication, Goal-Setting, Empathy, Passion for work, Continuous Development, Self Confidence, Resilience.

General Working Conditions/ Inherent Requirements

Job Office-based, Flexibility to have external trips/missions.

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