Department Coordinator – Retail Buying

Job Description

Job Purpose
To provide all the necessary support to the Head of Buying and the buying team.
Essential Roles and Responsibilities
Strategic Roles and Responsibilities
. Supports with and delivers on key presentations for the Head of Buying.
. Manages and co-ordinates communications for the wider buying team.
. Creates and distributes key weekly reporting and tracking
Functional Roles and Responsibilities
. Provides exceptional communication to our internal and external stakeholders in arranging calls, meetings, and appointments for the Head of Buying.
. Pro-active end-to-end diary management in a productive and prioritized manner
. Liaises with Joint Venture teams to ensure that governance meetings, etc are in place
. Supports LPO process for the buying team.
. Provide all necessary secretarial and office support to the Head of Buying.
. Collates presentations and is proficient in PowerPoint
. Independent and pro-active thinker who wants to genuinely enhance the departmental operations and support the two leaders
. Arrange travel itinerary including ticket reservations, hotels bookings, fixing appointments with the overseas clients
. Ensure policies & audit protocols are followed.
. Manages expenses
. Provide required support to others in the department with respect to, sending official correspondence on their behalf, providing collective information to them and arranging department meetings
. Manage office administration for the team such a IT, printing and stationary requisitions
. Oversee department attendance including holiday trackers
. Manage collateral / location specific resources such as Meeting Rooms, reception, etc.
. Support Head of Buying with their team engagement activities (e.g. team building events, surveys, etc)
Education/Certification and Continued Education
. You have a Fashion degree and / or a knowledge of Buying / Retail.
Knowledge and Skills
. Excellent communication and interpersonal skills
. Highly organized, able to multi-task, with an eye for details
. Computer literacy
. Well-groomed with a pleasant personality
. Exposure to a multicultural environment
. Passion to work in a fashion business
Additional Information

Job Details

Employment Types:

Full time

Industry:

Retailing

Function:

Customer Service / Call Centre / BPO , Admin / Secretarial / Front Office , Sales – Retail / General

Roles:

Other Roles

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