APQ Operations / Corporate Document Controller

16 سبتمبر، 2022

0 5 3 دقائق

الوصف الوظيفي

Job Description and Qualifications

POSITION SUMMARY

The incumbent is the Company and Operations Document Controller for Air Products Qudra and reports to the Reliability and Maintenance Solutions Manager.

The incumbent must have high standard of Quality ISO, government, safety, and environmental regulation awareness. They must be meticulous with strong organizational, multi-tasking, and time management skills, along with being a team player with effective communication skills.

The position provides site support to the Quality Management System (QMS) department to ensure the origination, revision, and control of Quality Documents such as Standard Operating Procedures, Work Instructions, Management of Change (MOC), Technical Files, Drawings and Specifications, Test Reports, Certifications, Government Regulatory documents and others, are properly maintained and filed. The position assists the QMS department to monitor and coordinate both Internal and External Quality Document Audits.

Participate and lead in Continuous Improvement activities (CI) to meet annual Productivity savings targets.

Generate metrics and reports for monthly management review and corporate compliance requirements.

PRINCIPAL ACCOUNTABILITIES

Understand and ensure compliance with Air Products’ Qudra and local authority health, safety, and environment requirements and regulations. Participate in plant-wide EH&S initiatives and comply with company safety procedure.
Participate and lead in Continuous Improvement activities (CI) to meet annual Productivity savings targets.
Ensure that documents are developed and distributed in compliance with ISO 9001 and other government regulations in a timely manner. Ensure all controlled documents are registered and distributed before the implementation takes place.
Ensure proper documentation and filing of Quality Documents such as Standard Operating Procedures, Work Instructions, Management of Change (MOC), Technical Files, documentation, Drawings and Specifications, Test Reports and others.
Provide support to operational management and ensure that adequate systems and procedures are in place to manage all controlled documents in line with policy and amendment as necessary.
Improve and establish appropriate site level document control system in managing and implementing standard templates. Maintain the change control process including the review of change control documents and deliverables, applicable forms and templates. Track and follow up the implementation of change control records.
Review and resolve document control issues (change control, archiving, tracking etc), coordinate with functional areas to ensure accurate, complete and efficient change control processing.
Maintain the availability of updated and revised documents (i.e. regulatory standards, external published literature) in the central storage location and make sure that proper communication is kept like notification and information in releasing the latest version of documents. Ensures all superseded/obsolete documents and hardcopies are removed from all points of issue or use to prevent unintended use
Maintain effective control over original documentations both hard copy and electronic format to ensure its integrity and availability. Manage archiving activities for quality system records and controlled documents while maintaining quality system records per the company record retention requirements.
Assist both Internal and External audit activities ensuring that all the documents / records needed for the success of audit are all completed and accurate, and coordinate Internal Audit Plan and ensure that auditors are available to conduct the internal audit.
Assist in audits, monitor the audit findings and verify the completeness of corrective and preventive action. Provide the audit finding reports including its improvement status for Management Review meeting.
Handle the documentation associated with non-conformances / complaints and ensure proper documentation is completed and filed accordingly in timely manner.
Monitor and track employee training records and certifications are maintained and valid as per ISO 9001 requirements
Maintain confidentiality of sensitive documents
Generate metrics and reports for global requirements and monthly management review
Provide support to Operation and Logistics Administrative tasks, as needed

المهارات

MINIMUM REQUIREMENTS AND QUALIFICATIONS

Minimum Diploma in Business administration or equivalent
Minimum of 5 years working experience as a corporate document controller
Knowledgeable in the mangement of the QMS
Strong work ethics, self-starter, highly motivated, disciplined, positive attitude
Able to work independently, detailed oriented – high degree of accuracy and attention to detail
Strong multitasking, organizational and time management skills, deadline driven
Team player, well as in a team, effective influential and communication skills
Proficient with Microsoft Office applications (excel, word, power point) for spreadsheets and flowcharts
Certified ISO 9001 Internal Auditor a plus.