Senior Procurement Coordinator

Job Function/ Description:

• Procurement:

• Assist Director of Supply Chain & Administration in overseeing project procurement and contracts requirement and ensure compliance with company’s policies, SOP and any other applicable policies and regulations.
• Review procurement packages prepared by procurement officers to ensure conformity with applicable procedures for review.
• Monitor, participate in, and/or witness evaluation panels for significant procurement actions.
• Develop or review selection memorandums prepared by procurement officers to ensure that all policy specified topics are fully and competently addressed.
• To develop purchase order contract, grant agreement, or any other applicable contractual documents to be shared with director of supply chain and administration.
• To develop RFQ/RFP to be published according to company’s policy.
• Work closely with program teams to develop procurement plans on quarterly basis.
• To evaluate internal needs and to develop plans for maintaining optimal supply levels.
• Ensure invoices are received from vendors in a timely manner and that disbursement for procurement actions are made promptly.
• To develop weekly and monthly procurement reports.

• Property Management:

• Directly supervise property management staff as assigned.
• Help develop and maintain monthly, periodic and annual asset management plans aligned with the country strategy and budget, and in consultation with senior management.
• Help develop and maintain monthly, periodic and annual asset management plans aligned with the country strategy and budget, and in consultation with senior management.
• Plan and execute the asset verification, investigate and report on variances, make necessary recommendations to resolve discrepancies, and update the asset register for all offices and projects.
• Prepare a monthly reconciliation with supporting documents of the asset registers to the relevant accounting records, and resolve uncleared items.
• Report on asset management issues as required to internal and external stakeholders.

• Administration:

• Assist logistics staff in renewing company’s profession license as well as to be able to update commercial registration when needed.
• Assist logistics staff in obtaining work permits and residencies for international staff.
• To prepare necessary travel documentation for national and international trips to diverse locations.
• Other duties assigned by director of supply chain & administration.

Required Education & Experience:

• Bachelor degree in a related field area e.g. logistics management or business.
• Minimum of 5 years’ experience in similar position with reputable non-governmental organization or private company with at least 2 years in a supervisory position.

Skills Required:

• Excellent interpersonal and communication skills.
• Ability to work in a multicultural context as a flexible and respectful team player.
• Excellent organizational skills and ability to determine priorities and meet deadlines.
• Ability to lead a team effectively and efficiently.
• Ability to work independently and accurately in a fast-paced environment.
• Advanced computer literacy; MS Word, Excel and email applications are preferable.
• Fluent in written and spoken English and Arabic.
• Having the ability to work under pressure.
• Highest degree of personal and professional integrity.

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