Accounts Payable Coordinator

Accounts Payable Coordinator

Job Summary

The Accounts Payable Coordinator is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with the Wyndham Hotels & Resorts policies and procedures.

Main Duties

• Analyze and maintain all vendor communication and correspondence including, but not limited to, reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements, etc.

• Monitor and ensure compliance of Wyndham’s approval levels, expense reporting procedures, employee relocation disbursements, expense dictionary usage, and other policies and procedures as required.
• Maintain purchase order systems, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.
• Reconciliation of food and beverage purchases.

• Maintain purchase order systems, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.

• Reconciliation of food and beverage purchases.

• Reconciliation of receiving logs with the appropriate personnel on a weekly basis.

• Ensure compliance with applicable state tax regulations.

• Be aware of rebate and payment program requirements to ensure compliance.

• Keep supervisor informed of any unusual events and/or deviations from policies or procedures.

• Ensure overall guest satisfaction.

Education & Experience

• College degree or equivalent
• At least one year of progressive experience in a hotel or related field is preferred.
• College coursework in a related field is helpful.
• Ability to understand and utilize basic computer equipment and applications, including word processing and spreadsheet applications.

Physical Requirements

• Flexible and long hours it is sometimes required.

General Requirements

Maintain a warm and friendly demeanor at all times.

• Must be able to effectively communicate both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous and service-oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.
• Attend all hotel-required meetings and training.
• Maintain regular attendance in compliance with Wyndham Hotels & Resorts Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
• Comply with Wyndham Hotels & Resorts Standards and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Must be effective in handling problems, including anticipating, preventing, identifying, and solving problems as necessary.
• Must understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to cross-train in other hotel-related areas.
• Must be able to maintain the confidentiality of information.
• Must be able to show initiative, including anticipating guest or operational needs.
• Perform other duties as requested by management.

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