HR Assistant SRF # 275

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Title: HR Assistant SRF # 275

Location: Amman

Scope of Work:

1. Add new hired (staff, consultants, and volunteers) on Cost point and HR system.
2. Support the recruitment process by conducting the phone screening, arranging written test, arranging interviews, background check and references (Due Diligence), preparing and sending job offer, sending new hires IMC documents, policies and procedures.
3. Following up with new hires to complete the MAST training and receive their documents before joining and proceed with the full recruitment process as per the policy.
4. Create Emails for new (staff, consultants, and volunteers) and coordinate for staff badges.
5. Issue the personnel letters/forms such as employment letters, job offers, any official letters.
6. Update resigned staff data on Cost point and HR System.
7. Deactivate released staff email addresses.
8. Review and verify new hired staff personal files including all required documents (academic certificates, employment letters…. Et)
9. check monthly attendance for IMC staff.
10. Coordinate with IT department for any technical related problems with the attendance system. Email accounts and any other technical issues.
11. Support with investigation as needed.
12. Follow the new hired staff contract and documents signature and follow up.
13. Keep all personal files is up to date.

Qualifications:

• Bachelor’s degree in any field
• 0-1 year of experience in HR or HR volunteering
• NGO experience is preferred

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran

International Medical Corps is committed to child safeguarding and expects all employees to strictly adhere to the values and principles of the International Medical Corps Child Safeguarding Policy.

This job description is subject to periodic review and adjustment in order to achieve IMC’s goals in Jordan, and any changes to JD will be discussed and agreed between signed below.

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