Country Finance Manager – Jordan Mission

THE ORGANIZATION:

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion, is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

HI has offices in 63 countries; for further information about the association: www.hi.org.

OBJECTIVE OF THE POSITION:

Mission: Under the supervision of the Regional Finance Manager, the Finance Manager is in charge of managing the mission’s financial operations including finalization of proposal and internal budgeting, financial reporting and optimizing utilization of financial resources in strict compliance with donor and HI regulations. The Finance Manager has to respect deadline and anticipate the mission needs.

Reports to: Regional Finance Manager

Interacts with: accounting team, project team, technical team, HR team, logistics team, donors, partners

Responsibilities

Responsibility 1 : Carry out the financial management of the mission and by delegation of RFM, part of regional office .

Objective: Ensure sound financial and accountancy management in compliance with internal procedures

Benchmark: 100% compliance with HI financial procedures, financial training/ induction to staff and local partners on Q basis and when need arises are provided, accurate program budget monitoring are provided during budget revision and financial closures, monthly budget follow up meeting with budget managers are realized, budget monitoring are updated on monthly basis, no interruption of money in the mission

Activities:

• Providing accurate and realistic program budget monitoring (/R1/R2/R3/pre closing) and analyse the impact on the mission financial plan.
• On monthly basis, checking budget allocation of all expenses and in cooperation with the budget manager makes reallocation, when required. No unbudgeted lines exist in the budget monitoring
• Training, coaching and accompanying the budget managers to monitor and update their budget on monthly basis. Provide the budget follow-up on monthly basis for this purpose
• Ensuring that funding utilization is optimized and shares ideas to improve the use of HI/donor funds when appropriate
• Whenever necessary, alerting the mission on financial risks
• Providing accurate cash forecast on monthly basis
• Supervise the accountancy closure and the use of the bank accounts
• Ensure the accountancy is in line with legal obligations and internal procedures
• By delegation of Regional finance manager carry out financial management of specific regional projects, according to coverage from other countries

Responsibility 2: Carry out management of donor budget and funding contracts

Objective: Ensure the proper use of donor funds in respect with their guidelines.

Benchmark: the main focal point of donor financial guidelines, donor documentation is structured, financial operations are in compliance with donor financial rules and regulation, timely and accurate donor reports

Activities:

• Drawing up donor budget for proposals, including budget revision, in collaboration with Project Manager and Operations Coordinator

• Keeping up-to-date with the procedures of institutional donors and ensure compliance with these procedures
• Providing monthly donor budget follow up to the project managers with pertinent analysis and recommendations including anticipating the budget amendment
• Leading in preparation of timely and accurate financial reports
• Leading the preparation and roll out of financial audits, whether managed by the mission, regional or HQ, requested by donors or authorities, and maintain a good working relationship with the auditors
• Meeting with donors when required and upon request of the Regional Finance Manager
• Contributing & participating in project quarterly reviews sessions by providing financial follow up with analysis pertinent to financial situation of the project
• Maximize the use of donor funding to fulfil HI responsibility of co-funding
• In a consortium setup, taking charge to ensure proper financial management of the grant is provided and that HI fulfil its obligation
• Defining allocation of each donor contract for mid and annual closures

Responsibility 3: Carry out support to financial management of local partners

Objective: to ensure partner’s financial operations is in compliance with financial requirements of HI and those of the donors

Benchmark: quarterly partner budget follow up is provided, financial part of the partner assessment is done before signing agreement, partner is trained on donor’s and HI’s financial procedures before and during the period of the agreement, financial terms in partnership agreement complies with the donor and HI procedures, partners forecast are accurate

• Participating to partner assessment
• Providing training and coaching to the partners before and during the collaboration.
• Assisting Project Manager to follow up partners’ budget by checking expenses allocation
• Providing at least quarterly follow up specific to the partner budget
• Assisting the project manager to check partners’ forecast
• Contributing to the elaboration of the partnership agreements including development of financial articles and providing the financial annexes
• Participating in regular meetings with partners

Responsibility 4: Carry out management of staff under his/ her line management

Objective: Promoting capacity building and independence of the staff to carry out her/ his responsibilities

Benchmark: individual action plan for the staff are provided and reviewed at least once a year, training need for the staff is identified and implemented, responsibilities are delegated in line with job description

Activities:

• Continuously working with the staff to promote her/ his independence in her/ his responsibility
• Setting individual action plan and reviewing it at the end of the year
• Identifying and implementing training plan for the staff as approved by the training committee
• Setting up daily internal and external communication and coordination mechanism
• Monitoring leaves, probationary period, end of contract of the staff

Others:

• Confidentiality is required in all these responsibilities.
• Movements to the field are requested upon request

THE SUCCESSFUL CANDIDATE will have:

• Master’s degree in finance or Accounting
• Minimum 4 year experience in finance management
• Previous work experience with I/NGO. Minimum 2 years
• Proven experience in team management and structuring
• Knowledge and experience of international donors procedures (USAID, UN, EU, UK, GIZ, UNHCR).
• Demonstrated ability and motivation to build capacity and/or train others
• Fluent in Arabic and English (French a plus)
• Excellent organizational skills
• Excellent oral and written communication skills
• Excellent diplomatic, presentation, interpersonal communication skills

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Initial contract will be for a period of 6 months (renewable based on mission status) , the position is based in Amman

Basic salary range for the position: 1,520 JOD 2,139 JOD (salary commensurate with experience and according to internal salary grid).

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Closing date: 25/09/2022

Only shortlisted candidates will be contacted. Application should include CV and motivation letter.

Incomplete motivation letters and applications received after the deadline will be disregarded.

The applications will be treated confidentially.

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