HR and Logistics Officer
HR and Logistics Officer
– HR and Logistics Officer
Company: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Junior (With some experience in the field) Date Posted: 12-09-2022 Ref. Number: 153218 Years of Experience 4 – 16
HR and Logistics Officer
Job Description and Requirements Position: HR and Logistics Officer
Period of Performance: LTTA
Base of Operations: Amman, Jordan
Reports to: Director of Finance and Operations
Application Deadline: September 29, 2022
1. PROJECT BACKGROUND
The Municipal Support Program (MSP) is a five-year, USAID-funded program implemented by DAI. MSP aims to strengthen municipal-sector service delivery and promote local economic development in Jordan. MSP will strengthen municipal-sector service delivery by supporting improved governance and organizational culture through a focus on three interventions: key policy and service delivery reforms, municipal sector public financial management, and community engagement. Improved municipal service delivery will ensure that municipalities can respond effectively to citizens’ needs and create the conditions for investment and inclusive economic growth. MSP will also increase capital investment in the municipal sector. This investment is intended to catalyze local economic opportunities and further strengthen service delivery by supporting improved development planning, facilitating investor partnerships, increasing access to finance, and supporting renovation and construction of fixed assets including the provision of material resources. Across all interventions, MSP will increase the participation of marginalized groups, including women, youth, and persons with disabilities in municipal-sector decision-making. Participatory planning will improve marginalized groups’ access to public services and increase their economic opportunities. MSP will work across all of Jordan’s governates.
2. POSITION DESCRIPTION
The HR and Logistics Officer is responsible for providing support in areas related human resources according to DAI’s policies and procedures, and USAID requirements. S/he support the recruitment, hiring of short-term and long-term staff, employee onboarding, performance management and evaluation as well as day to day support to staff for all personnel issues. This position reports to the Director of Finance and Operations and supervises the MSP project Driver.
3. KEY DUTIES AND RESPONSIBILITIES
HR tasks
Recruitment of staff in full compliance with DAI policies and procedures as well as local labor law.
Participate in recruitment of MSP staff including screening of candidates in collaboration with the project team, short-listing of ideal candidates, organizing and sitting in interview, making hiring recommendations, and ensure transparent and bias-free recruitment process.
Collect, verify and review necessary documentation for selected candidates and prepare employment agreements for all MSP staff.
Establish and maintain system for personnel files, including entering HR data into DAI’s Technical & Administrative Information System (TAMIS) and generating required reports.
Register all employees with appropriate government agency and ensure that proper income taxes and social charges are withheld.
Provide new employee orientation and ensure all project staff are properly trained on personnel policies.
Maintain of all staff timesheets and leave records and prepare monthly timesheet report to finance including leave taken, changes in status, increases or transfers for the payroll.
Coordinate and track medical claims with local auditing firm.
Establish calendar and process for completing annual and probationary employee performance evaluations.
Provide assistance and advice to supervisors charged with conducting evaluations of staff members in their units and monitor compliance with the process. Track and notify managers when annual appraisals are due – managing any resulting staffing change requests and contract amendments – ensuring that policies and procedures are followed according to the Personnel & Policy Manual.
Prepare and maintain organizational chart, security warden tree, employees contact list, holiday list, update and distribute them regularly to MSP staff.
Assist in updating personnel and policy manual, review and/or advice on policy change, dissemination and implementation of new policies from HO or management.
Audit of HR files no less than bi-annually.
Logistics tasks
Support daily administrative operations of the project, including facilities, logistics, security, and record and file management.
Schedule and prepare materials for meetings, and coordinate for conferences, workshops, training sessions and other events.
Make travel/logistics arrangements and coordinate project travel schedule.
Maintain relationships with office building management.
Maintain relationships with vendors or suppliers who provide administrative and/or operational project support including, but not limited to, insurance companies, hotels, car rentals, internet, and telecommunications.
Follow-up on the maintenance and procurement of all computer equipment, office furniture, and office supplies.
Perform screening and vetting of project consultants, partners and beneficiaries and maintain the appropriate records.
Maintain and manage petty cash account as necessary (alternative custodian).
Assist in coordinating transmission and receipt of items that may require customs clearance and other regulatory offices.
Other tasks as assigned.
4. QUALIFICATIONS
Bachelor’s degree required, preferably in human resources, administration, or other related field.
At least 4 years of professional experience with HR preferably with donor-funded organization.
Strong organizational, administrative, and organizational skills.
Computer literate with email, word processing, and spreadsheet experience.
Demonstrated experience working with diverse teams in a fast-paced environment.
Knowledge of USAID rules and regulations preferred.
Knowledge of DAI policies, procedures, and systems preferred.
Knowledge and familiarity with Jordan labor law and Government of Jordan regulations and policies surrounding personnel benefits and income with experience implementing and interpreting these policies for staff.
Demonstrated ability to responsibly and ethically handle sensitive and confidential information.
Strong communication skills both written and oral in English and Arabic.
Application Link:
*Application instructions
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Select the position in which you are interested in applying for, fill out the required information and upload CV. Applicants are encouraged to apply as soon as possible as interviews will be conducted on a rolling basis. Please note, due to the volume of applications that we receive and the urgency to fill-up positions only shortlisted applicants will receive notifications on next steps.
Company: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Junior (With some experience in the field) Date Posted: 12-09-2022 Ref. Number: 153218 Years of Experience 4 – 16للتقدم على الوظيفة
