Document Controller

13 سبتمبر، 2022

0 5 2 دقائق

Document Controller

الوصف الوظيفي

Major Responsibilities

Create spreadsheets and reports to organize the process of scholarship/sponsorship and to make information more accessible for the department's team.
Implement the approved pathway to continuously follow and update the sponsored student's files and information.
Arrange for the meetings with different stakeholders and partners with proper minute taking.
Work with the Academic Affairs team to review, edit and maintain reports.
Organize and maintain office files with an effective and accessible filing system of digital assets.
Ability to enter the collected data from different research projects into relevant software's under the supervision of the head of department or the Subject Matters Expert.
Proof and review any official communications and documents with stakeholders or partners before submission.
Prioritize and schedule work effectively, anticipating problems and adjusting the allocation of resources and time accordingly.
Prepare monthly department's key achievement and milestones, expectations, and workflows to ensure a smooth process in responding to any inquires or reporting with an on-time delivery.
Liaise with different departments to ensure the completion of the scholarship/sponsorship requests, study extension or study leave requests.
Any other reasonable duties as required by the Head of Academic Affairs.

Requirements

Bachelor's degree or higher in Computer Science, Business Administration or similar field.
Minimum of 3 years of experience in an administrative role, preferably in a healthcare field.
Preferred ability to organize and preserve paper documents, work closely with Subject Matter Experts with an effective communication with co-workers and across departments.
Prior experience in office administration, coordinating meetings, prepare reports and presentations, minutes of meeting and responding to emails.
Experience with MS Office and database applications.
Excellent written and verbal communication
Good interpersonal skills
Knowledge and experience in working with budgets and create spreadsheets.
Ability to working with key partners to maintain effective communication, office equipment and supplies, editing documents, and keeping files.
Essentially, the Document Controller must observe:
Strong interpersonal skills and experience of dealing directly with a wide
variety of stakeholders and partners.
Excellent time management and organization skills.
Bilingual in Arabic and English language is a must (preference as business communication will include both languages).

13 سبتمبر، 2022

0 5 2 دقائق