Senior Director, Grants and Contracts – Finance & Compliance

12 سبتمبر، 2022

0 6 5 دقائق

الوصف الوظيفي

Description
Location:
Remote, US-Based
Position Status:
Full-time, Regular
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
The Program / Department / Team
The Grant and Contracts Unit (GCU) provides support to Mercy Corps’ Country Office and Global Support Team operations, including financial, program and administrative staff, on grant and contract management, donor regulations compliance along with related internal policy compliance. GCU also provides primary support for the subaward administration function, with an emphasis on drafting compliant subaward agreements and modifications. GCU supports grant/contract compliance and subawards through a three-part strategy of expert technical guidance, training and grant/contract compliance with rules and regulations, and subaward oversight and management. Our mission is to increase the level of knowledge and the availability of tools and resources to promote the highest possible standards of donor accountability, transparency, efficiency and adherence to donor rules and regulation. Contracting is a new area key to Mercy Corps’ operating model and this position will introduce USG contracting and manage the change initiatives required to pursue and execute on USG contracts/acquisition instruments. The role will also support guidance on proposals on grants and contracts with a view on increasing revenue generation to support Mercy Corps’ strategic plan.
The Position
The Senior Director of Grant and Contracts is responsible for overseeing and managing GCSU’s grant compliance responsibilities, and setting the Grant Compliance’s team’s strategy and direction particularly in line with the agency’s upcoming strategy. The Director leads and oversees the MC Global HQ grant compliance team and serves as the focal point for donor regulations and grant compliance matters for awards managed by the MC Global entity. With the support of the GCSU team, the Director works to increase Mercy Corps’ team members' knowledge of and compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. The Director leads donor compliance projects and manages or supports other organizational projects as assigned. Finally, this Senior Director will play a critical role in Mercy Corps’ efforts to boost, right-size, and align the global Grant Compliance team with the agency strategy and priorities, particularly locally-led response and equitable partnerships.

*Essential Responsibilities

STRATEGY, VISION, AND LEADERSHIP

Lead the agency grant compliance vision and strategy. Execute a cohesive plan for strengthened grant and donor compliance, with a focus on strategic business needs, global priorities and ensuring the right systems, knowledge and supports are in place to ensure Mercy Corps’ teams uphold donor regulations and compliance.

Determine staffing needs and suitable organizational structure for the MC Global HQ Grant Compliance team, ensuring diverse and inclusive team operations. Provide oversight, mentoring and support to team members to ensure the team is able to meet its goals and responsibilities.

Establish and execute the Grant and Compliance team strategy in line with agency strategy.

Provide thought leadership for critical business operations reforms, particularly in support of agency localization’s efforts and other strategic priorities.

Determine team priorities and projects to support agency objectives and annual plans. Approve project scopes of work, work plans and other tools to ensure coordination among team resources and stakeholders. Ensure project objectives and timelines are met.

Partner with Mercy Corps Europe’s Compliance, Governance & Risk team to ensure seamless compliance support for country programs. In partnership with MCE’s CGR team, ensure a harmonized approach in meeting donor requirements across MC Global’s donors as well MCE’s donors to the maximum extent possible.

Role model, create and sustain a diverse and inclusive work culture where all team members are supported and can thrive

In collaboration with the Finance team, and agency as a whole, develop standard practices and implement best practices across Mercy Corps compliance programs.
COMPLIANCE – DONOR RELATIONS AND GROWTH

Oversee the systemization of new/revised donor regulations. Monitor and implement primary donor regulations for changes to regulations. Ensure departments affected by changes are informed in a timely manner.

Lead the development of compliance plans for new/revised regulations as applicable and ensure organizational grants and contracts documents and tools are updated as needed.

Lead the the development, implementation and maintenance of efficient and transparent internal controls to ensure compliance with donor regulations.

In collaboration with International Finance, oversee the development of tools, processes and procedures that satisfy requirements for the monitoring, analysis and compliance management of awards throughout their lifecycle.

Staff and manage the “Grants and Contracts Help Desk” function. Ensure support to the Finance team, the Regional Program Team, and the field in reviewing award agreements and other compliance-related documents. Oversee responses and/or research of technical regulations related to questions from Finance, RPT, the Technical Support Unit and field teams.

Staff and manage the direct grant and contracts field support for Complex Programs and highest risk programs, along with special field support projects.

Staff and manage the Subaward Support function. Oversee drafting of subaward agreements and modifications. Oversee support provided to IF, RPT and the field with other agreed procedures related to subaward compliance. Includes overseeing the development of procedures and training program for maintaining subawards in Mercy Corps’ accounting system.

Ensure compliance with U.S. Government Single Audit and Foreign Recipient audit monitoring for subrecipients as well as FFATA reporting, according to agreed procedures.This includes managing and adhering to 2 CFR 200 and the Federal Acquisition Requirements for grants and contracts.

Oversee in-house training on USG rules and regulations for grants and contracts compliance program for Mercy Corps HQ and field team members, promoting consistency and sharing across programs.

Lead the resolution of award (grant and contract) related audit issues, including assisting with responses to notices of potential donor disallowances, supporting OIG audits, serving as team resource for the Internal Audit response teams and other audit related support as assigned.
COMPLIANCE – INTERNAL POLICIES AND PROCEDURES

Provide thought leadership in the development and implementation of Mercy Corps’ policies, procedures and systems to ensure they comply with primary donor regulations. Participate in joint policy and procedure development projects with the Global Procurement unit, Internal Audit and other units as needed.

Oversee the maintenance of GSCU policies, documents and tools on Mercy Corps’ knowledge collaboration platforms.

Provide thought leadership and guidance for the automation of policy and procedures and the implementation of system design, documentation and roll-out to ensure that compliance with donor regulations and key internal controls is respected.

Provide guidance and analysis on anti-fraud disallowance determination, especially as related to subrecipients.

Participate in the development of and/or deliver training conferences and programs as applicable, including assistance with regional finance conferences and the Worldwide Finance