Procurement Officer

Position: Procurement Officer

Period of Performance: LTTA

Base of Operations: Amman, Jordan

Reports to: Subcontracts and Procurement Director

Application Deadline: September 29, 2022*

1. PROJECT BACKGROUND

The Municipal Support Program (MSP) is a five-year, USAID-funded program implemented by DAI. MSP aims to strengthen municipal-sector service delivery and promote local economic development in Jordan. MSP will strengthen municipal-sector service delivery by supporting improved governance and organizational culture through a focus on three interventions: key policy and service delivery reforms, municipal sector public financial management, and community engagement. Improved municipal service delivery will ensure that municipalities can respond effectively to citizens’ needs and create the conditions for investment and inclusive economic growth. MSP will also increase capital investment in the municipal sector. This investment is intended to catalyze local economic opportunities and further strengthen service delivery by supporting improved development planning, facilitating investor partnerships, increasing access to finance, and supporting renovation and construction of fixed assets including the provision of material resources. Across all interventions, MSP will increase the participation of marginalized groups, including women, youth, and persons with disabilities in municipal-sector decision-making. Participatory planning will improve marginalized groups’ access to public services and increase their economic opportunities. MSP will work across all of Jordan’s governates.

2. POSITION DESCRIPTION

The Procurement Officer will play a pivotal role in managing and implementing the procurement plan alongside the Subcontracts and Procurement Director. S/he will be responsible for adherence to the project’s Field Operations Manual (FOM), USAID regulations, contract requirements and limitations, procurement policies, procedures, controls, reporting systems, and US Federal Acquisition Regulations (FAR) and Agency for International Development Acquisition Regulations (AIDAR) regulations. The individual will proactively coordinate with all staff on planning and implementing procurements through open communication, proactive market research, and price analysis. This position will report to the Subcontracts and Procurement Director.

3. KEY DUTIES AND RESPONSIBILITIES

• Maintain integrity, fairness, accuracy, and openness in procurement processes.
• Follow all DAI/USAID and FAR policies, and procedures.
• Help technical staff become more familiar, and understand, DAI procurement policies and procedures.
• Comply with consistent usage of DAI’s operations & procurement systems (TAMIS) in managing procurement processes
• Maintain electronic procurement records & files in required DAI’s systems
• Train other DAI staff in the use of procurement systems, as necessary
• Manage procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders
• Oversee solicitation of bids and quotes from vendors in adherence with policies & approved requisitions and procurement plans
• Conduct price/cost/reasonability analyses
• Review requisition documentation, cost estimates, statements of work, etc. against procurement plans and budgets
• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
• Determine source selection methods for complex procurements to ensure compliance
• May serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds
• Assist technical staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
• Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency; prepare cost evaluation data, and source selection documentation
• Through market research efforts, identify and qualify potential suppliers (and products/services)
• Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies

4. QUALIFICATIONS

• Bachelor’s degree in relevant field
• 4 years of relevant experience, preferably on USAID-funded or another international donor program.
• Computer literate with e-mail, word processing, and spreadsheet experience.
• Ability to multi-task and prioritize tasks. Excellent organizational skills and ability to work as part of a team.
• Knowledge of USG and FAR regulations and procurement and acquisition aspects of USAID-funded activities.
• Fluency in Arabic and English is required

Application Link: https://fs23.formsite.com/OLJTgx/h8xhlmbyzk/index.html

*Application instructions:

Select the position in which you are interested in applying for, fill out the required information and upload CV. Applicants are encouraged to apply as soon as possible as interviews will be conducted on a rolling basis. Please note, due to the volume of applications that we receive and the urgency to fill-up positions only shortlisted applicants will receive notifications on next steps.

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