Manager – Project Administration

8 سبتمبر، 2022

0 7 2 دقائق

الوصف الوظيفي

Description

Petrofac is looking to recruit a Manager – Project Administration to be based in Khobar, Saudi Arabia

What we do

Petrofac is a respected international service provider to the energy industry, with a diverse client portfolio including many of the world’s energy companies.

We design, build, manage and maintain infrastructure for the energy industries. Our comprehensive and tailored service offering covers each stage of the project life cycle and a variety of commercial models, giving our clients the flexibility they need.

Diversity & Inclusion

We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability. Petrofac is striving to develop a diverse and inclusive culture where everyone can contribute. Applications are also welcomed from candidates who want to discuss flexible working or job-sharing requests.

Key Accountabilities:

Review Manpower Loading Charts, Identify and report mobilization/demobilization conflicts and discrepancies to project management, recommend/propose alternative candidates when necessary.
Identify vacant positions on project Mobilizations charts, advise project management and HR/Recruitment on the unavailability of internal candidates to fill positions, recommend recruitment of personnel when required.
Ensure smooth mobilization of personnel to and from project site locations. Manage processing of required documentation that include passport details, visas, invitation letters, immigration documents, Medical examinations, Safety and Security equipment & procedures, travel tickets and other travel documents.
Interface and provide support to Site administrators on administrative and HR issues, clarify queries and resolve personnel related problems as needed.
Ensure the completion and submission of all necessary pre-employment documents including the attested academic certifications, results of medical exams etc., ensure candidate obtains all necessary legal and immigration documents for travel.
Meet with mobilized employees to Head Office, ensure employment documents are completed and accurately filled, obtain original documents including, passport, ticket and attested degree/certificate.
Review travel expense claim forms. Review all submitted invoices related to pre-employment expenses including mobilization & travel.
Monitor project leave applications and personnel leave entitlements, ensure that leave and ticket applications are in-line with entitled balances. Resolve leave issues with site administrators. Identify late leave returns, investigate and obtain justification through the coordination with Site administrators.
Research and analyze accommodation availability and rates, propose alternative accommodation facilities.
Ensure medical exam results are valid and verified by the authorized company assigned medical provider.
Track site assets, maintain asset lists on relevant project sites and update lists on a monthly basis.
Ensure copies of all project related Leases, rental agreements and other administration related legal documents are filed and updated in the Head Office.
Prepare requisitions for the procurement of Safety equipment based on site safety requirements.
Perform other duties as required by Supervisor.