Executive Assistant-Associate
Job Description
Job Description & Summary A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You'll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.
Job Description
Financial
. Expenses and Timesheets
-Coordinate and prepare monthly expenses claims and
fortnightly timesheet submissions for executives if required and
own expenses and timesheets by due dates using the firm's
system
Customer
. Travel Bookings
-Organise business travel and accommodation bookings for
executives
– Maximise cost reduction opportunities through timely and
appropriate travel choices
-Liaise with travel approvals team to follow up on approvals
-Organise visas and taxi bookings as required
. Meetings, conference calls and Webex
-Organise and coordinate logistics for both internal and external
meetings (boardroom bookings and refreshments)
-Prepare and send out the call information to all concerned
parties
-Organise conference calls as needed and maintain call record
for accounts purposes
. Client relationships
-Develop good working relationships with executives via phone
and email communication
Internal Process
. Partner and Executive general admin
-Develop understanding of PwC standards and formats
-Prepare documents when required i.e. presentations, proposals,
letters
-Ensure all documentation is filed in a systematic manner
-Assist fellow EAs when required and work collaboratively with 3 of 4 team members
Learning and Growth
. Exercise confidentiality, discretion and personal sensitivity in all
aspects of the role
. Comply with PwC policies and procedures in all aspects of the role
. Build network of strong working relationships both internally and
externally
. Act as a key resource and liaison to other functional areas of the
business, building cross-functional relationships as needed
Education
- Bachelor's degree – Preferred
Language
- Proficiency in spoken and written English, Arabic is an advantage
Overall Experience
- 1-2+ years experience in an administrative role
Specific Experience
- Experience with a professional services firm is an advantage
Knowledge and skills
- Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
- Good oral and written communication skills
- Good interpersonal skills and intrapersonal skills
- Must possess a professional telephone manner
- Demonstrated ability to work under pressure
- Demonstrated team player and dedication to provide high level of service
- Must possess a warm, friendly and professional demeanour
- Knowledge of administrative systems and processes
- Ability to use Google including G suite
- Must possess good keyboard skills (at least 55wpm)
Education (if blank, degree and/or field of study not specified)Degrees/Field of Study required:Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)
Required Skills
Optional Skills
Desired Languages (If blank, desired languages not specified)
Travel Requirements0%
Available for Work Visa SponsorshipYes
Government Clearance RequiredYes
Job Details
Employment Types:
Full time
Industry:
Banking / Accounting / Financial Services
Function:
IT , Pharmaceutical / Biotechnology
Roles:
Clinical Research Associate / Manager , Customer Service Executive (Voice) , Clinical Trials Associate / Manager
