Senior Administration Associate SSA7 (Engineer)
VACANCY ANNOUNCEMENT
TERMS OF REFERENCE
Title of post: Senior Administration Associate (Engineering) SSA7 (equivalent to G7)
Type of contract: Special Service Agreement (SSA)
Unit/ division: Administration
Duty Station: Banjul
Duration: Six months
Why work at WFP?
SAVING & CHANGING LIVES ❤
Make a difference, the world will notice.
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future!
GLOBAL COMMUNITY 🌍
Build bridges that unite people across the world. Being part of a global, diverse and
multicultural community like WFP, will continuously expose you to new ideas and
perspectives.
UNLIMITED POSSIBILITIES 💡
Unlock possibilities you never thought you'd find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.
Join us to make a difference!
For more details about WFP contractual modality and salary, please follow this link: https://icsc.un.org/
A. ORGANISATIONAL CONTEXT
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Under Strategic Outcome 4 of the Country Strategic plan in The Gambia, WFP supports Food-insecure smallholder farmers and communities by enhancing their livelihoods and resilience that better meet their food security and nutrition needs all year round. This involves providing support in construction of food processing and storage facilities, improving hygiene at processing sites, asset creation through cash for work construction activities, soil conservation, and prevention of salt water intrusion in arable land, among other interventions.
JOB PURPOSE:
Under the supervision of the Finance and Administration Officer, and technical guidance from WFP Engineering Unit, the Senior Administration Associate (Engineering) will be responsible for providing expertise in engineering and construction services, including overseeing various projects across the country based on specific timelines and action plans, managing relationships with various vendors, as well as contributing to the cost-effective and timely delivery of agreed-upon results for each project.
B. ACCOUNTABILITIES/RESPONSIBILITIES (not all-inclusive, nor exhaustive):
- Contribute to the implementation of WFP Policies, standards, norms and practices ensuring compliance with wider WFP procedures, guidelines and operations.
- Provide construction and project management services, apply engineering best practices, standards and innovative technologies that comply with WFP standards and processes.
- Contribute towards the analysis of project proposal to enable effective decision making on project technical feasibility
- Collate data and contribute to preparation of accurate and timely reporting on outputs to facilitate informed decision-making and consistency of information presented to the stakeholders.
- Coordinate, monitor and process administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors, to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed; and provide technical guidance to support a successful construction procurement process.
- Provide support in technical design or review, exchange of knowledge and experience, keeping abreast of construction and engineering technologies to facilitate implementation of innovative engineering solutions.
- Support the capacity building of staff to facilitate continued development and high performance.
- Support in technical feasibility studies, conduct engineering site assessments of WFP facilities, and develop remedial plans to ensure suitability to operational purposes, safety, and efficiency of structures and equipment in line with WFP policies, criteria and standards.
- Prepare site assessment reports, BOQs and schematic drawings, and establish and maintain partnerships with internal and external clients to effectively meet clients’ expectations.
- Inspection and supervision of all construction works at sites to ensure compliance with specifications and approved drawings, including managing Quality Assurance and Control procedures, and management of risks at construction projects.
- Others as required.
OTHER POST REQUIREMENTS
FUNCTIONAL CAPABILITIES
|
Capability Name |
Description of the behaviour expected for the proficiency level |
|
Business Support Services & Reporting |
Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience. |
|
Internal Controls & Risk Management |
Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data integrity and ensure client satisfaction. |
|
Resource Management |
Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients. |
|
Specialised Knowledge in Administrative Services |
Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards, processes and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise. |
|
Customer Focus |
Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience. |
4Ps CORE ORGANISATIONAL CAPABILITIES:
|
4P Theme |
Capability Name |
Description of the behaviour expected for the proficiency level |
|
Purpose |
Understand & communicate the Strategic Objectives |
Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field |
|
Be a force for positive change |
Implements new methods or tools to improve team’s work processes and productivity. |
|
|
Make the mission inspiring to our team |
Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact. |
|
|
Make our mission visible in everyday actions |
Explains to teammates how each unit contributes to the overall WFP mission. |
|
|
People |
Look for ways to strengthen people's skills |
Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports |
|
Create an inclusive culture |
Creates an inclusive working environment for all staff, promotes and values diversity in terms of gender, culture, experiences, backgrounds, and facilitates team building to build rapport |
|
|
Be a coach & provide constructive feedback |
Facilitates the pairing of junior colleagues with coaches within own team |
|
|
Create an “I will”/”We will” spirit |
Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets. |
|
|
PARTNERSHIP |
Connect and share across WFP units |
Facilitates partnerships with other WFP units to accomplish missions in the field. |
|
Build strong external partnerships |
Sets an example and provides guidance to team on how to build relationships with external partners. |
|
|
Be politically agile & adaptable |
Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives. |
|
|
Be clear about the value WFP brings to partnerships |
Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners. |
|
|
PERFORMANCE |
Encourage innovation & creative solutions |
Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work. |
|
Focus on getting results |
Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately. |
|
|
Make commitments and make good on commitments |
Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team. |
|
|
Be decisive |
Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Has a minimum of six years of relevant experience of engineering especially in construction site supervision.
- Has participated in the technical design of small and mid-size construction projects.
- Has provided coaching or training to new staff members within area of expertise.
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education: Completion of secondary school education. A post-secondary certificate in civil engineering or Architecture (Diploma).
Language: Fluency (level C) in English language.
QUALIFIED FEMALES ARE ENCOURAGED TO APPLY.
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- Applications are to be submitted and received online and in English language only.
- WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills.
- Only shortlisted candidates will be contacted.
- ——– WFP has zero tolerance for any form of discrimination ……..
The deadline for submission of applications is 13th September 2022
