Personal Assistant

7 سبتمبر، 2022

0 5 دقيقة واحدة

Personal Assistant

الوصف الوظيفي

Communication (Internal/External): Acting as the first point of contact: dealing with correspondence and phone calls between the executive manager and internal/external clients and distribute correspondence

Handling travel arrangements Such as ticket booking, transport, and accommodation
Liaising with staff, suppliers, and clients

Policies, Systems, Processes, & Procedures:

Implement approved departmental policies, processes, procedures and instructions
Managing databases and filing systems
Implementing and maintaining procedures/administrative systems

Day- to-day Operations:

Supervises the day-to-day operations of the Executive Manager to ensure that work processes are implemented as designed and comply with established policies, processes and procedures.
Managing diaries and organizing meetings and appointments, controlling access to the manager/executive
Handling the executive manager agenda and Reminding of important tasks and deadlines
Organising events and conferences
Handle requests and queries appropriately
Taking dictation and meeting minutes

Continuous Improvement:

Contribute to the identification of opportunities for continuous improvement of systems, processes and practices taking into account ‘international best practice’, improvement of business processes, cost reduction and productivity improvement.
Miscellaneous tasks to support the executive manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

Reporting: Prepare reports timely and accurately to meet HALJ and xxxxx department requirements, policies and standards.

Typing, compiling and preparing reports, presentations, and correspondence
Managing the collating and filing expenses

Health, Safety, & Environment:

Monitor the adherence to all relevant safety and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high quality products/service and a responsible environmental attitude.

Related Assignments: Perform other related duties or assignments as directed.