Business Support Assistant – Vendor Customer Master Data Management, Service Contract L4, New Delhi
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
WFP encourages female candidates and people with disabilities to apply.
VACANCY DETAILS
Job Title: Business Support Assistant (L-4, New Delhi)
Post Grade: SC, L-4
Contract Type: Service Contract
Duration of Contract: 6 months
Duty Station: Delhi, India
Section/Unit: VCMM
Vacancy No.: 171703
Date of Publication: 23 August 2022
Deadline of Application: 14 September 2022
TERMS AND CONDITIONS
• This vacancy is open to Indian Nationals only.
• This vacancy is open for internal and external candidates. As per the WFP’s Recruitment & Selection Policy, the definition of “internal” is only applicable to WFP staff members holding a permanent, continuing or FT appointment.
• Only candidates under serious consideration will be contacted.
• A written test will be used for screening candidates.
• Only recommended candidates will be retained on roster for a period of two years and may be considered for similar positions from roster.
• The salary for this position is INR 51,444 per month, plus medical benefits as per WFP's plan. All tax liability for payments from this contract are to be borne by the subscriber.
KEY RESPONSIBILITIES:
- Process requests for creation and/or maintenance of Vendor or Customer Master Records from Regional Bureaux/Country Offices and HQ units in accordance with established procedures upon receipt of relevant documentation.
- Verify supporting documents and forms received from HQ and field offices.
- Respond to above-mentioned requests and escalate where appropriate within 48 hours from receipt of request or query.
- Provide guidance to HQ and field offices on issues relating to RPA/Vendor or Customer Master Records creation and management.
- Consolidating Input file for BOT screening. Uploading it in FTP folder. Coordinating with HR focal points on cleared and sanctioned matches. Coordinating with VCMM staff for creation of customer and NETR records. Blocking sanctioned records in WINGS
- Set up, classify and maintain unit files. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
- Ensure that VMR/RPA documentation received is properly filed and authenticated by the approving officer.
- Provide assistance in the preparation of VMR/RPA related reports/data as necessary. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
- Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, databases, reports. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
- Ensure data integrity in the database, analyze results and initiate corrective actions when necessary. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
QUALIFICATIONS & EXPERIENCE:
Education:
Completion of secondary school education. First University degree in Finance, Business Administration, Accounting, or related fields is desirable.
Experience:
Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge and Skills:
- Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
- Knowledge of work routines and methods in order to complete processes under minimal supervision.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Ability to offer guidance or basic on-the-job training to more junior staff.
Language:
Fluency in both oral and written communication in English and Hindi.
HOW TO APPLY
• Interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Applications received on WFP Career page will be considered.
• WFP wants to ensure the recruitment process is fully accessible to people with disabilities. For accessibility requirements you may have, please write to us at email: India.hr@wfp.org with Subject line “Accessibility request for people with disabilities, VA No 171703”.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
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All employment decisions are made based on organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
