Personal Assistant To CEO

6 سبتمبر، 2022

0 7 دقيقة واحدة

الوصف الوظيفي

Managing the flow of information, organizing appointments and maintaining up-to-date calendars to ensure effective prioritization of tasks.
Preparing of reports, correspondence and presentations to provide exceptional and professional documentation for stakeholders.
Coordinating logistics for meetings, conferences, events, domestic and international travel arrangements to maximize time, efficiency and value.
Maintain discrete coordination of sensitive, legally privileged company and personal executive information to ensure confidentiality.
Maintain an efficient system of distribution lists and organizational charts to ensure efficient generation of correspondence and communication.
Using judgment to prioritize effectively in matters of routine and non-routine nature to maximize and conserve executive’s time.
Screen incoming telephone calls, take and deliver accurate messages, respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Manage contacts and be responsive to emails/texts/phone calls, even outside normal business hours.
Welcome guests by greeting them, in person or on the phone; answering or directing inquiries.
Maintain record of minutes of meeting for future reference and follow up where necessary.

Looking for a candidate with a proven track record in MS-Office, scheduling, heavy administrative workload management, professional communication skills, stakeholder and task handling, preferably within a marine organization.

المهارات

Requirements & essential skills:

Arabic speaking
Master Degree in Business Administration or related field
Extensive experience as EA/PA to Executive Leadership
Advanced proficiency with MS Office, particularly Excel, PowerPoint, and Outlook
Experience working in a high demand environment
Highly organized – can build process and structure for greater visibility and access to information.
Excellent attention to detail
Intense diary and complex calendar management skills
Confident personality – can work pro-actively rather than be instructed and build professional relationships quickly
Ability to ensure and maintain confidential records and correspondence