HR Senior officer

Job Title : HR Senior officer

Location : Amman

Background:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Job Purpose:

Reporting to the Human Resource Manager, the Senior HR Officer is responsible for assisting in the administration of the Human Resources policies and procedures. The Senior HR Officer will assist in carrying out the following functional areas: HR departmental development, employee relations, benefits, compensation, organizational development, and other employment related functions.

The Senior HR Officer will also maintain legal compliance of the organization and to foster and maintain a positive and productive work environment for International Medical Corp’s human resources.

The Senior HR Officer will also manage number of HR staff and work closely with the team to build their capacities by developing their interpersonal skills and professional expertise.

Main Responsibilities:

1. HUMAN RESOURCES INFORMATION SYSTEM (HRIS)

• Administer HR data in Cost point , TE, and local systems
• Reconcile staff Leave details and ensure the data is updated
• Ensure personnel files are kept up to date and ready for audits
• Produce HR reports as required – leave, retention, turnovers, absence, et al
• As required ensure that all approved HR policies, procedures, checklist are available to staff and disseminate accordingly.

1. PAYROLL, COMPENSATION/BENEFITS

• In close collaboration with Finance team and Payroll officer, supervise and monitor the payroll process for staff including those separating to include deductions, increments and payment for any other benefits
• Ensure that Finance make accurate Payments and deductions on monthly basis.
• Coordinate staff Health Insurance; Social Security and other benefit

• 3. ON BOARDING AND OFF BOARDING
• Manage full candidate journey to ensure a positive experience for all applicants to IMC Jordan
• Assist HR Manager to review current Onboarding program, coordinate orientation activities, addressing any issue and feeding back to line manager
• Work with the hiring managers, HR International, Security, travel team to ensure full on-boarding procedures are in place for the new starter: develop candidate care procedures to ensure that future team members are fully prepared to start in their roles as quickly and effectively as possible
• Coordinate off boarding (separation paperwork, payments, entitlement, exit interviews et al)

• 4. STAFF ENGAGMENT, LEARNING AND DEVELOPMENT
• Support cultural changes in the organization through a variety of different methods, including implementing action plans following Staff Survey, enabling managers to more effectively, line manage their staff, strongly encouraging managers to take greater responsibility for their staff.
• Support Staff learning and development activities. This include HR mandatory training programs, Welearn, organizing IYK and other team building activities.

• 5.EMPLOYMENT RELATIONS
• Support discipline and grievance procedures and conduct several awareness sessions for IMC staff
• Lead several investigations related to code of conduct violations, including conducting interviews with the complainant and review supporting evidences, communicating findings to HR Manager and the committee for further actions
• Provide basic interpretation of HR policies and procedures when required
• Support the HR Manager is managing the communication with the lawyer and stay updated with labor laws ad orders ,ensuring compliance
• 6. HR PROJECTS INCLUDING HEALTH AND SAFETY
• To plan and undertake relevant special project work as directed by line manager.
• Maintain professional and technical knowledge of HR legislation and best practice in Jordan and humanitarian sector
• Perform other duties as required

1. Manage the recruitment cycle for IMC Jordan mission

• Manage recruitment and selection process which includes job announcement through appropriate channels
• Filtering cv applications and provide hiring manages with long listing ,including supporting managers in providing interview questions, technical assessment ..etc
• Conducting interview process and assess the candidate eligibility
• Maintain standard tools for recruitment (job descriptions, interview questions, selection grids, etc)
• Ensure that all aspects of recruitment and contracting are fully compliant legally and in accordance with best practice in HR.
• Draft employment contract and follow up on the onboarding and hiring process

Minimum Qualifications:

1. Bachelor Degree in Human Resources, business or any related field
2. Minimum 6 years of experience in related field .
3. HR education and certification will be a plus
4. NGO is preferable

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

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