Senior Administrative Assistant

5 سبتمبر، 2022

0 7 دقيقة واحدة

الوصف الوظيفي

Altivate is on the lookout for a skilled Senior Administrative Assistant who will be able to provide support to Altivate in a proactive and timely manner. Duties will involve managing the executive’s schedule, handling their correspondence, preparing analyses and ensuring implementation of objectives in a timely manner.

Responsibilities:

Assist an executive by being the point of contact for all communication i.e the phone, email, fax etc. Duties also include interfacing with clients
Manage the executive’s schedule by arranging appointments, travel itineraries etc.
Produce reports for the executive, based on historical references or research, as requested
Keep information confidential and secure through use of backups and appropriate security software
Manage office supply inventory and maintains stock levels to ensure smooth functioning
Maintain and improve office filing system
Represent the executive in their absence by attending meetings and taking notes
Assist other employees as per the executive’s wishes
Maintain professional knowledge levels by attending workshops and following publications

Requirements:

3 years of experience working as an Executive Assistant or in a similar position preferred
High school degree
PA certification is a plus
Strong organizational skills with an eye for detail
Tech-savvy and acquainted with office management procedures
Excellent verbal and written communication skills
Must be competent in Microsoft office, excel and google suite.
Must be able to work with remote teams spread across different geographies.
Fluent in both Arabic and English written and spoken

Note: questions in the application helps us much in getting to know you before we arrange a meeting so candidates who fail to respond to the questions, we'll unfortunately have to disregard their application, thank you for understanding and we with you all the best!